Procurement Supervisor

Roles and responsibilities

To oversee execution of Procurement locally and internationally by supervising subordinates, liaising with vendors, internal customers and other stakeholders by analyzing and resolving procurement challenges and/or bottlenecks within micro/ Marco environment during P2P process, while ensuring that the organizational inputs are acquired in line with Company's Policies and Procedure, as per required specification in the most cost-effective manner.

Key Accountabilities : Pre-Tender, Sourcing, Supplier Selection, Evaluation, Pre-Qualification, Contract Management / Post Order, Budget and Plans,
1. Procurement Strategy
Strategy Development: Develop and implement procurement strategies to optimize purchasing processes and achieve cost savings.
Market Analysis: Conduct market research to identify potential suppliers and assess market trends.
2. Supplier Management
Supplier Selection: Evaluate and select suppliers based on quality, cost, reliability, and service.
Relationship Management: Maintain strong relationships with suppliers, negotiating contracts and agreements to secure favorable terms.
3. Team Supervision
Team Leadership: Supervise and mentor the procurement team, providing guidance and support to enhance their performance.
Training: Conduct training sessions for team members on procurement processes, policies, and best practices.
4. Procurement Processes
Purchase Orders: Oversee the creation, approval, and processing of purchase orders to ensure compliance with organizational policies.
Inventory Management: Monitor inventory levels and coordinate with relevant departments to ensure timely procurement of goods and services.
5. Budget Management
Cost Control: Manage procurement budgets, ensuring adherence to financial guidelines and identifying opportunities for cost savings.
Reporting: Prepare and present procurement reports to management, highlighting key metrics and performance indicators.
6. Compliance and Risk Management
Policy Adherence: Ensure compliance with procurement policies, procedures, and regulatory requirements.
Risk Assessment: Identify and assess risks related to procurement activities, implementing strategies to mitigate them.
7. Process Improvement
Efficiency Optimization: Continuously evaluate procurement processes and implement improvements to enhance efficiency and effectiveness.
Technology Utilization: Leverage procurement software and tools to streamline processes and improve data management.
8. Cross-Functional Collaboration
Stakeholder Engagement: Collaborate with other departments (e.g., finance, operations, production) to understand their procurement needs and align strategies.
Project Support: Assist in procurement-related projects and initiatives, providing expertise and support as needed.
9. Performance Monitoring
Key Performance Indicators: Establish and monitor KPIs for procurement activities, evaluating team performance and supplier effectiveness.
Feedback Collection: Gather feedback from stakeholders and suppliers to assess satisfaction and areas for improvement.
10. Continuous Learning
Industry Trends: Stay informed about industry trends, best practices, and technological advancements in procurement.

Desired candidate profile

• Bachelor's degree in Business Administration or Material Management
  

Minimum Experience

• 10 years of relevant experience in procurement function for similar organizations
  

Job Specific Skills

• Knowledgeable on Oracle and other IT systems installed for tracking Material acquisition requests
• Interpersonal skills
• Effective Communication skills
• Negotiation skills
• Knowledge of standard concepts, practices, and procedures within procurement
• Analytical thinking
• Organizational awareness
• Information seeking
• Customer service orientation
• Inventory management
• Risk Management
• Supplier Relationship Management
• Conflict Management
• Supporting and training staff
• Logistics and international customs law
• Problem solving and decision making
• Performance Monitoring
  Key Performance Indicators: Establish and monitor KPIs for procurement activities, evaluating team performance and supplier effectiveness.
  Feedback Collection: Gather feedback from stakeholders and suppliers to assess satisfaction and areas for improvement.
  10. Continuous Learning
  Industry Trends: Stay informed about industry trends, best practices, and technological advancements in procurement.