ReceptionistAdmin Assistant
ReceptionistAdmin Assistant
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Job Description
Job Overview:
We are seeking a highly organised and efficient individual to join our team. As an Receptionist / Admin assistant you will play a vital role in ensuring the smooth operation of our office and supporting the team. The ideal candidate should possess exceptional organisational skills excellent communication abilities and a proactive mindset. This role offers an opportunity to contribute to a fastpaced and dynamic work environment.
Key Responsibilities:
- Manage the daytoday administrative tasks including email correspondence scheduling meetings handling incoming calls and making outbound calls.
- Manage Directors diaries.
- Maintain office supplies inventory and place orders as needed.
- Prepare and edit documents presentations and reports as required.
- Assist with travel arrangements and expense management for team members.
- Oversee and maintain the office environment including facilities management equipment maintenance and vendor relationships.
- Coordinate office events and manage logistics for meetings conferences and teambuilding activities.
- Develop and implement office policies and procedures to ensure efficiency and compliance with company standards.
- Handle incoming and outgoing mail packages and deliveries.
- Assist with basic financial tasks such as processing invoices tracking expenses and reconciling accounts.
- Collaborate with the finance team to ensure accurate and timely reporting.
- Monitor office expenses and suggest costsaving measures when appropriate.
- Assist with HRrelated tasks such as coordinating recruitment processes scheduling interviews and onboarding new employees.
- Maintain employee records and ensure compliance with company policies and legal requirements.
- Support HR initiatives including employee engagement activities and performance management.
- Serve as a central point of contact for internal and external stakeholders.
- Facilitate effective communication within the office and with clients partners and vendors.
- Coordinate meetings and events including managing calendars sending reminders and preparing necessary materials.
Qualifications and Skills:
- Minimum of a High School Diploma or equivalent; a degree or diploma in Business Administration or related field is advantageous.
- Excellent organisational and time management skills with the ability to multitask and prioritise effectively.
- Strong attention to detail and problemsolving abilities.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Proficiency in Google Workspace is advantageous.
- Ability to maintain confidentiality and handle sensitive information.
- Professional and positive demeanour with excellent interpersonal skills.
Remote Work :
No
Employment Type
Full Time
