Chief Of Staff
Chief Of Staff
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Job Description
***Positions posted by El Comeback are done on behalf of companies that we support in their search for candidates.***
Our partner is looking for a highly organized and experienced Chief of Staff to support the Founder/CEO by overseeing a team of personal assistants and managing both personal and professional matters. This key role requires strategic thinking leadership and the ability to coordinate the CEOs complex schedule while ensuring smooth operations across all areas.
Salary: Competitive package commensurate with experience.
Key Responsibilities:
Efficiently coordinate the Founder/CEOs intricate business and personal
schedules handling meeting arrangements events personal appointments and travel plans. Ensure priorities are wellorganized and the Founder/CEO is
thoroughly prepared for all engagements.
Supervise task and workflow management by monitoring todos followups and deadlines. Collaborate with departments consultants and the executive team to keep projects and tasks on course.
Develop and maintain a system for tracking projects and tasks to ensure smooth execution of both personal and professional responsibilities with all deadlines met.
Lead and mentor a team of personal assistants managing daily operations
workflows and task assignments. Ensure efficient completion of tasks aligned
with the principals goals while implementing standard procedures to enhance
team productivity and collaboration.
Handle a variety of personal and professional ad hoc projects from research and report generation to presentation development.
Oversee personal projects coordinate events such as family and social functions and manage special assignments including household tasks like property maintenance and vendor management.
Act as the primary point of contact for the Founder/CEO facilitating
communication with both internal and external stakeholders. Help screen and
prioritize incoming requests to ensure timely and efficient responses.
Cultivate and maintain strong relationships with key business partners clients
and executives handling all sensitive matters with utmost discretion and
professionalism.
Coordinate and manage intricate travel plans for both business and personal
purposes including flights accommodations transportation and reservations for the principal and their family.
Oversee the organization of logistics for private events and corporate functions ensuring every detail is flawlessly executed.
Work closely with financial advisors and accountants to manage personal and
household budgets track expenditures and oversee payment processes. Ensure
all work and personal expenses are properly documented including receipt
collection.
Anticipate the needs of the principal addressing potential challenges proactively
and offering solutions before issues arise
Requirements:
Bachelors degree and/or graduate degree preferred.
Proven experience in a seniorlevel administrative or Chief of Staff role
supporting an executive and his/her family.
The candidate must be knowledgeable in technology be techsavvy and have
experience in projects related to artificial intelligence automation or
technological innovation. The ability to quickly adapt to new tools and platforms will be highly valued.
Strong leadership experience with demonstrated ability to manage and mentor
a team.
Exceptional organizational and multitasking skills with acute attention to detail.
Proficiency in Microsoft Office GSuite and other productivity tools.
Flexibility to work nontraditional hours as required by the principals schedule
and business demands.
***El Comeback is a nonprofit program from ConPRmetidos that attracts and retains professional talent for Puerto Ricobased jobs. Register at elcomebackpr.org/registrationform to get matched with professional opportunities on the island.***
Remote Work :
No
Employment Type
Full Time
