Office Manager

Position Overview

The Administrative Services Manager will oversee Sunshine Solars administrative operations. They will directly manage scheduling and communications of key company executives/leaders will prioritize emails and phone calls gather documents to prepare for meetings and coordination travel arrangements for these individuals as well as needed.

Key Responsibilities

Administrative Duties:

• Communicating on behalf of the executive or company leader they support.
• Provide administrative assistance such as writing and editing emails drafting memos and preparing communications on the executives behalf.
• Maintain comprehensive and accurate records.
• Ensuring that information and records are organized and stored in a proper manner.
• Overseeing the office vendors support functions including managing maintenance tickets repair or replacement of office equipment and machines.
• Assisting with office space design and installation.
• Managing the corporate office overall including stocking of supplies and the office breakroom.
• Organize meetings including scheduling sending reminders and organizing catering when necessary.
• Answer phone calls in a polite and professional manner and welcome visitors and identifying the purpose of their call/visit before directing them to the appropriate department.
• Managing various office managements calendar including making appointments and prioritizing the most sensitive matters.
• Management of fleet vehicles including registration renewals maintenance coordination etc...
• Management of business license renewals.
• Contractor license renewals / initiating contractor licenses in new states.
• Other duties as assigned.

Human Resources Duties:

• Assist with the new hire process including the organizing of interviews training coaching sending important documents related to onboarding to future and current employees and onboarding tasks as needed.
• Sending important company announcements pertaining to Human Resources.
• Assist in organizing an employee engagement and retention program to include employee recognition initiatives.
• Collaborating and teaming with Human Resources on any future HR project and/or initiative.

Qualifications:

• High School Diploma or equivalent is required.
• 25 years prior experience working as an Office Manager Administrative Assistant or relevant position is required.
• Bachelors degree in business administration or a related field is preferred or working towards this degree.
• Ability to analyze information and develop effective solutions.
• Time management and ability to meet deadlines.
• Strong planning critical thinking problemsolving and task and time management skills.
• Excellent interpersonal leadership coaching and verbal and written communication skills.
• Proficiency in office technology and equipment such as computers copiers scanners fax machines and phone systems.

Physical Requirements

• Ability to sit for prolonged periods of time at a desk/computer.
• Use arms and hands to reach for handle or manipulate objects.
• Lift and carry materials weighing up to 50 pounds; occasionally lift items weighing more than 50 pounds with assistance.
• Stoop kneel crouch and crawl.
• See well (naturally or with correction).
• Eyehand coordination.