Office Manager
Office Manager
Posted on :
12-10-2024
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Job Description
Position Overview
The Administrative Services Manager will oversee Sunshine Solars administrative operations. They will directly manage scheduling and communications of key company executives/leaders will prioritize emails and phone calls gather documents to prepare for meetings and coordination travel arrangements for these individuals as well as needed.
Key Responsibilities
Administrative Duties:
- Communicating on behalf of the executive or company leader they support.
- Provide administrative assistance such as writing and editing emails drafting memos and preparing communications on the executives behalf.
- Maintain comprehensive and accurate records.
- Ensuring that information and records are organized and stored in a proper manner.
- Overseeing the office vendors support functions including managing maintenance tickets repair or replacement of office equipment and machines.
- Assisting with office space design and installation.
- Managing the corporate office overall including stocking of supplies and the office breakroom.
- Organize meetings including scheduling sending reminders and organizing catering when necessary.
- Answer phone calls in a polite and professional manner and welcome visitors and identifying the purpose of their call/visit before directing them to the appropriate department.
- Managing various office managements calendar including making appointments and prioritizing the most sensitive matters.
- Management of fleet vehicles including registration renewals maintenance coordination etc...
- Management of business license renewals.
- Contractor license renewals / initiating contractor licenses in new states.
- Other duties as assigned.
Human Resources Duties:
- Assist with the new hire process including the organizing of interviews training coaching sending important documents related to onboarding to future and current employees and onboarding tasks as needed.
- Sending important company announcements pertaining to Human Resources.
- Assist in organizing an employee engagement and retention program to include employee recognition initiatives.
- Collaborating and teaming with Human Resources on any future HR project and/or initiative.
Qualifications:
- High School Diploma or equivalent is required.
- 25 years prior experience working as an Office Manager Administrative Assistant or relevant position is required.
- Bachelors degree in business administration or a related field is preferred or working towards this degree.
- Ability to analyze information and develop effective solutions.
- Time management and ability to meet deadlines.
- Strong planning critical thinking problemsolving and task and time management skills.
- Excellent interpersonal leadership coaching and verbal and written communication skills.
- Proficiency in office technology and equipment such as computers copiers scanners fax machines and phone systems.
Physical Requirements
- Ability to sit for prolonged periods of time at a desk/computer.
- Use arms and hands to reach for handle or manipulate objects.
- Lift and carry materials weighing up to 50 pounds; occasionally lift items weighing more than 50 pounds with assistance.
- Stoop kneel crouch and crawl.
- See well (naturally or with correction).
- Eyehand coordination.
Employment Type
Full Time
Key Skills
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