Project Administrator

Roles and responsibilities

• Schedule meetings and take minutes.
• Order office supplies as needed.
• Track project expenses.
• Prepare requested documents for team members.
• Conduct research for team members.
• Create progress reports.

• Key KPIs include:

• Lead Administrative requests.
• On time payments
• Coordination with HR team for employees requests
• Microsoft Dynamics AX Revisions on time
• Submit and settle Financial requests on time
• Project closure sheet on time

• Operations Management:-

• Work closely with the project manager to handle all the project 's logistical and administrative tasks.
• Register on MS Project all plans with achieved tasks and including delays.
• Follow up and Support project team to resolve Microsoft Dynamics AX issues related to Projects' budget.
• Ensure that all project expenditures are captured and properly recorded.
• Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
• Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents).
• Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
• File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
• Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
• Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
• Update reports and forecast on Microsoft Dynamics AX
• Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
• Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
• Provide a daily report to PM/Head of PM of pending Issues in Projects.

Desired candidate profile

• Bachelor/License of relative discipline * Word, Excel, Power Point, Visio, Microsoft Dynamics AX and MS Project.
• Very Good communication and interpersonal skills.
• Very Good English
• Organization skills
• Time Management Skills
• Customer Management Skills
• A degree in business management, business administration or a related field.
• Prior experience as a project administrator or a related administrative role.
• Attention to detail.
• Excellent interpersonal and communication skills.
• Excellent organizational skills.
• Proficiency with Microsoft Office.

  Key KPIs include:

• Lead Administrative requests.
• On time payments
• Coordination with HR team for employees requests
• Microsoft Dynamics AX Revisions on time
• Submit and settle Financial requests on time
• Project closure sheet on time
• Experience as a construction project manager, IT project manager, or ERP project manager.
• Able to complete projects in a timely manner.
• Understanding of ERP implementation.
• Experience overseeing a construction project.
• Budget management experience.