Office Manager

Roles and responsibilities

The Administrative Officer will be responsible for managing a variety of office tasks to support our team and ensure the smooth running of operations. This role will include a range of administrative and clerical duties such as organizing meetings, handling correspondence, managing databases, and maintaining schedules. The candidate will be expected to deal with queries, complaints, and feedback from both internal and external stakeholders in a professional and timely manner.

Additionally, the Administrative Officer will be required to prepare and draft official letters, presentations, and detailed reports, ensuring accuracy and attention to detail. Part of the role involves supervising and monitoring the work of the administrative staff, as well as processing invoices and managing office budgets. The candidate will play a key role in implementing and maintaining administrative procedures to ensure efficiency and compliance with company policies.

The role also entails coordinating induction programs for new employees, supporting the HR function by maintaining up-to-date personnel records, and arranging interviews when required. Attending meetings with senior management to discuss office and administrative strategies will also be a critical responsibility. The ideal candidate should have experience in real estate development, strong Microsoft Office skills, and the ability to manage multiple priorities efficiently. Proficiency in basic accounting skills and HR coordination experience is an added advantage.

Desired candidate profile

The desired candidate is an experienced and highly organized administrative professional with 5 to 7 years of experience in a similar role, preferably within the real estate development sector. They should possess excellent interpersonal and time management skills to handle multiple tasks and priorities effectively. A strong understanding of office management, basic accounting, and budgeting is crucial, along with proficiency in Microsoft Office (Excel, PowerPoint, Word, Projects). The ideal candidate will have a keen eye for detail, a proactive approach to problem-solving, and the ability to supervise and motivate administrative staff. Prior experience in HR coordination will be considered an asset.