Internship - Admin Assistant - Oryx
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Job Description
Job Title: Internship Admin Assistant
Job Code: Internship Admin Assistant
HOW TO APPLY
Please use the link (confidential to complete the job application form.
Email CV: confidential
Job Description:
Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.
Key Responsibilities
- Assist with daytoday operations of companywide Admin functions.
- Responsible for managing the daytoday operations of the Admin department for the company and all its sister concerns
- Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.
- Coordinate with the Legal Department to ensure that all visa and residencyrelated formalities for employees are completed on time.
- Responsible for compiling jot forms for management signature under the supervision of the Office Manager.
- Maintains an uptodate database of company licenses (and staff residencies if required).
- Assist with processing documentation and preparing reports related to personnel activities (attendance overtime absences staff programs).
- Coordinate and report on business trips
- Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
- Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff
- Obtain Management approval on agreement / Transactions / Payments. Etc as deemed necessary
- Serve as an aide to the family and liaising with the office
- Handle travel arrangements as and when required
- Conducts research and analysis tasks are required.
- Handle confidential and nonroutine information
- Provides clerical and administrative support to the Office Manager as well as to ALL functional heads.
- Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.
- Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.
- Occasionally handles confidential and nonroutine information.
- Undertakes general administrative tasks as required by top management.
- Acts as a floating CSR depending on workload.
- Any other task as required by the management.
People Management
- Organize people information and other resources.
- Ensure that office equipment is maintained relevant records are up to date and thats all administration processes work effectively.
SelfManagement:
- Achieve the highest levels of proficiency in all skills required to perform the role.
- Ensure that performance goals set by and agreed with management are achieved during the course of the year
Minimum Requirements & Key Skills:
- Bachelors Degree. Certification in a relevant field is a plus
- Prior relevant experience in office management and administration.
- Communication Proficiency
- Willingness to learn
- Excellent independent initiative
- Data entry and strong documentation skills
- Ability to follow up and proactive attitude
- Ability to work under pressure
- Proficient in MS Office email techsavvy.
Language Skills:
- Excellent oral and written communication skills in English.
Job Type:
- Fulltime
Work location: Kuwait City
Job Types: Internship NewGrad
Contract length: 3 months
Pay: From KD0.100 per month
Application Question(s):
- Have you submitted our internal job application form confidential
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Employment Type
Full Time
