Purchasing Specialist

Roles and responsibilities

This position exists to performing purchase orders, status report and coordination activities efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

• Perform defined requirement, assigned by his Manager according to the department strategy plan.
• Obtain & Negotiate quotations from suppliers based on specification mentioned in PR.
• preparing Comparison sheets for items to be procured and complete the PO issuance cycle by placing the PO.
• approve the PO and initiating payment as per his competency.
• Support all Departments by coordinating for timely advance payment to suppliers.
• Across checking of invoice from the order at the time of initiating any payment.
• Ensure timely delivery of quality product and help logistic section in this regard.
• Maintain an updated knowledge of KSA custom & clearance policy, administrative regulations and legal requirements that relate to the purchase goods
• Review market, price, delivery conditions, and trends to determine present and future material availability.
• Work in cross functional team with logistics responsible for preparing draft & pre-Negotiating contracts/orders with Logistics providers.
• Searching for new & competent suppliers to develop a consolidated database to meet current and future needs.
• Preparing Daily status reports of Purchase Request and discuss it with concerned manager on weekly basis
• Contribute in achieving the department objectives.
• Implementing the QMS Polices & Procedures and reporting any Minor/Major non-conformity to his immediate manager.

Desired candidate profile

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.