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Job Description
Job brief
We are looking for an Administrative Officer to join our team and support our daily office procedures.
A successful Administrative Officer will act as the point of contact for all employees providing administrative support and managing their queries. Main duties include managing office stock preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role we’d like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools.
Ultimately you should be able to ensure our administrative activities run smoothly on a daily and longterm basis.
Responsibilities
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters emails and packages)
- Prepare reports and presentations with statistical data as assigned
- Arrange travel and accommodations
- Schedule inhouse and external events
Requirements
- Proven work experience as an Administrative Officer Administrator or similar role
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word specifically)
- Strong organization skills with a problemsolving attitude
- Excellent written and verbal communication skills
- Attention to detail
- High school diploma; additional qualifications in Office Administration are a plus
Skills
Administrator, office procedures, MS Office, organization management, business management skill
Employment Type
Full Time
