Senior Executive Assistant
Senior Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Are you an exceptionally organized and detailoriented professional seeking a challenging and rewarding role
A dynamic entrepreneur with ventures in marketing consulting and a home service booking startup is seeking a highly skilled Executive Assistant to provide toptier support. This is an opportunity to partner with a driven leader and play a crucial role in the success of two thriving businesses.
Location: Philippines or South Africa preferred
Compensation: $1500 $2000 USD per month
Start Date: Immediate
About the Role:
As an Executive Assistant you will be the backbone of operations ensuring seamless daytoday functionality and efficient execution of tasks. You will excel at anticipating needs proactively problemsolving and maintaining a high level of confidentiality. This role requires a strong sense of ownership meticulous attention to detail and the ability to thrive in a fastpaced environment.
Responsibilities:
- Masterful Calendar Management: Expertly manage and optimize complex scheduling across multiple time zones ensuring seamless coordination of meetings appointments and travel.
- Efficient Email Management: Triage prioritize and respond to emails promptly and professionally maintaining a high standard of communication.
- Client Relationship Support: Provide exceptional support to a portfolio of clients including onboarding communication and addressing inquiries.
- Administrative Excellence: Handle a variety of administrative tasks including document creation report generation data entry and travel arrangements.
- Project Management Support: Assist with project coordination task tracking and ensuring deadlines are met using ClickUp.
- CRM Management: Utilize High Level CRM to maintain accurate client records track interactions and support business development efforts.
- Podcast Support: Assist with podcast production including scheduling recordings coordinating guests and managing postproduction tasks.
- Financial Reporting: Gather and organize financial data prepare reports and assist with basic bookkeeping tasks.
Qualifications:
- Exceptional English Proficiency: Native or nearnative fluency in both written and spoken English is essential.
- Strong Critical Thinking Skills: Ability to analyze information identify problems and propose effective solutions.
- ProcessOriented Mindset: A natural inclination towards organization efficiency and meticulous attention to detail.
- Tech Savvy: Proficiency with common office software and a willingness to learn new tools (ClickUp and High Level CRM experience is a plus).
- "S" or "C" DISC Profile: Possess a personality style that complements a fastpaced resultsoriented leader.
- Proven Track Record: Demonstrated experience as an Executive Assistant or in a similar highlevel support role.
Employment Type
Remote
Company Industry
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
