Procurement Officer
Procurement Officer
Posted on :
03-10-2024
Employer Active
1 Vacancy
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Job Description
Position Summary
The Procurement Officer is responsible for overseeing the procurement process and ensuring that the organization s purchasing activities are conducted efficiently and costeffectively. The role involves working closely with internal departments to identify procurement needs consolidating requisitions managing the tendering process and coordinating with vendors and suppliers to ensure timely and accurate delivery of goods and services.
Key Responsibilities:
1. Coordinate Procurement Planning:
- Collaborate with internal departments to identify their procurement needs and requirements.
- Develop and implement a comprehensive procurement plan that aligns with the organizations goals and budget.
- Ensure the procurement plan supports timely and efficient acquisition of goods and services.
2. Consolidate Requisitions:
- Work with internal departments to consolidate purchase requisitions to optimize bulk purchasing and cost savings.
- Review and verify requisitions to ensure accuracy completeness and compliance with internal policies and procedures.
- Coordinate the approval process for requisitions ensuring all required authorizations are in place.
3. Manage Tendering Process:
- Coordinate the activities of the Internal Public Tender Committee to ensure fair transparent and competitive bidding processes.
- Prepare and issue tender doents including Request for Proposals (RFP) Request for Quotations (RFQ) and other procurementrelated doents.
- Organize and facilitate bid evaluations ensuring compliance with procurement policies and procedures.
- Communicate with vendors and suppliers regarding tender processes timelines and criteria.
4. Vendor and Supplier Management:
- Elish and maintain strong relationships with vendors and suppliers to ensure the delivery of quality products and services.
- Negotiate contracts and agreements to secure the best terms and conditions for the organization.
- Monitor supplier performance and address any issues related to quality delivery or pricing discrepancies.
5. Ensure Compliance:
- Ensure that all procurement activities comply with relevant policies procedures and regulations.
- Maintain proper doentation and records for all procurement transactions for audit and compliance purposes.
- Stay updated on regulatory changes and industry best practices to improve procurement processes continuously.
6. Reporting and ytics:
- Provide regular reports to management on procurement activities spending trends and savings achieved.
- yze procurement data to identify opportunities for cost savings process improvements and supplier optimization.
7. Risk Management:
- Identify and ess procurement risks and develop strategies to mitigate them.
- Ensure that all contracts and agreements comply with the organizations risk management policies.
Requirements
- Bachelor s degree in Supply Chain Management Business Administration or a related field.
- Proven experience in procurement purchasing or supply chain management.
- Strong knowledge of procurement processes tendering and contract negotiation.
- Excellent communication negotiation and interpersonal ss.
- Proficiency in procurement software and tools.
- Ability to work collaboratively with crossfunctional teams.
Ss & Competencies:
- ytical thinking and problemsolving ss.
- Strong organizational and time management ss.
- Attention to detail and high level of accuracy.
- Ability to handle multiple projects simultaneously
Employment Type
Full Time
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