drjobs Executive istant - C level

Executive istant - C level

Employer Active

drjobs

Job Alert

You will be updated with latest job alerts via email
Valid email field required
Send jobs
Send me jobs like this
drjobs

Job Alert

You will be updated with latest job alerts via email

Valid email field required
Send jobs
Job Location drjobs

Alexander City - USA

Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Job Description

Calendar Management

Manage scheduling of both internal and external meetings and events based on CEOs priorities.

Stay informed and maintain a detailed check list of CEOs Priorities and related meetings.

Review the list with CEO on a regular basis to ensure alignment and clarity.

Regularly review and update the calendar as per CEOs priorities and preferences.

Proactively address potential calendar conflicts to ensure calendar is current and up to date.

Optimize CEOs schedule to ensure maximum efficiency and improved time management for CEO. As and when needed support the CEO with specific personal priorities like booking doctor appointments hotel/restaurant booking for special events etc.

Be the primary point of contact for meeting requests and inquiries related to the CEOs calendar.

Promptly follow up respond and provide all necessary information when requested.

Travel arrangements

Meticulously plan and manage all travel plans agenda logistics and

itineraries.

Be proactive in coordinating with travel and facilities team to ensure all logistics are in place before CEOs visit.

Arrange all important doents related to travel plan and meetings and ensure to review with CEO proactively.

Expense Management

Maintain all expenses and related reports in an organized manner.

Timely perform all accounting tasks and file expense reports.

Project Management

Coordinate all Executive meetings and retreats and ist with staff meetings and events as needed (both internal and external).

Lead/ist CEO office with special projects events and activities.

Coordinate with all stakeholders (both internal and external) as and when needed.

Coordinate meetings and visits for external guests liaising with internal stakeholders to ensure smooth logistics.

Required Ss:

Minimum 14 years of EA experience within the tech services or consulting industry

supporting C level executives.

Polished and professional communicator both verbal and written.

Ability to interact and engagement with senior stakeholders.

Excellent Program Management Ss ability to multitask and work in a fastpaced

Environment.

Drive end to end handling of key tasks and activities.

Problem Solving ss highly detail Oriented. Resourcefulness and ability to independently find solutions and manage projects.

Experience in working across different time zones and geographies (preferably USA and India);

should have managed calendar and schedules accordingly.

Proficient in Microsoft Office and experience of working through G Suite.

Soft Ss:

Flexibility to work with evolving priorities of the CEO and provide best support all the time. Be

flexible to support urgent calendar needs after hours and over the weekend.

le longterm orientation trackrecord of staying with an organization/executive having

grown in the job.

High service orientation Ability to go beyond to deliver exceptional outcomes.

Ability to interact with senior client and coordinate with their offices.

Positive outlook with a can do attitude with high drive and energy.

Educational Qualification: Bachelors/masters degree.

What is in it for you

Fun warm work environment Visibility to top leadership team and work directly with top leaders.

Grow with the firm Diverse learning opportunities and career options to choose from

Employment Type

Full Time

Company Industry

About Company

Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.