Procurement Specialist Non-IT - Senior

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The Procurement Services branch in Service Alberta and Red Tape Reduction works toward Government of Albertas (GoA) mandate for efficient open and transparent procurement.

Description:

Candidate will refine identified business and technical requirements and translate those into the RFx solicitation documents as required. Candidate may also be involved in the upfront planning of how a project will be delivered.

Solicitation Document Preparation
Support development of a strategy for procurement preparation based upon project goals and criteria.
Refine identified business and technical requirements.
Preparation of RFx and draft review documents.
Identify any subprojects where separate RFxs may be required to acquire specific vendor services.
Assist the Department in providing RFx interpretations to vendors by developing written responses to questions.

Evaluation & Debrief
Prepare RFx selection methodologies evaluation plans evaluation criteria mandatory evaluation schedules and final award recommendations.
Review vendor proposals for quality accuracy and adherence to required standards.
Creation of supporting project documentation as per the guidelines of the Government of Alberta procurement policy.
Assist in debriefing unsuccessful vendors.

Contract & Post RFx activities
Assist the Department in finalizing contracts with recommended vendors.
Conduct post procurement reviews and vendor evaluations lessons learned.
Prepare evaluation reports and procurement recommendations for Department reviews and signoffs.

Project Management
Plan coordinate and prepare controlling documentation for procurement plans and processes.
Develop effective communications processes to ensure adequate project progress and issue reporting to all participants and stakeholders.
Plan and coordinate procurement activities including financial estimate business technical requirements and contracting options.
Additional procurement related responsibilities as required by the Procurement Manager

Additional Notes:

Per worker model below this is an onsite role.
Standard Hours of work are 08:15 16:30 Alberta time Monday through Friday excluding holidays observed by the Province. The daily work schedule might be less than 7.25hrs but will not exceed 7.25hrs.

Incumbency:
This is a new contracting opportunity.

Standard Background check required
The Supplier shall prior to commencement of the Services provide the Province on its request and at no cost to the Province with criminal record checks for the Contingent Resource.

Mandatory Training Courses:
Once contracted the Contingent Resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training.
Anticipated Interviews dates
Interviews are estimated to be starting Oct 8 to 11th. This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request

Equipment requirements:
The Contracted Resource is directed to work inperson the Province shall provide the requisite office space furniture and office supplies. The GoA providing computers and software and the Province shall continue to ensure that the Contractor s resources have the necessary access and credentials to the Government of Alberta s system.

The fixed rate quoted must be inclusive of all overhead office space and equipment including supplies administrative burden markup and all other costs to perform the Services for the duration of the Contract.

Scoring Methodology:
Financial/Pricing: 10%
Resource Qualifications: 20%
Interview Process: 70%

ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.

EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.

Yes/No Clear verbal and written communication skills and the ability to interact professionally...

Yes/No Excellent organizational skills and ability to prioritize work. The ability to work on...

Yes/No Strong analytical skills with high attention to detail and accuracy.

Duration Experience in public sector procurement processes including an understanding of trade...

6 years

Duration Experience using Microsoft Office Suite tools.

3 years

Yes/No Completion of SCMP or other equivalent courses and associated certificates.

Duration Exp with trade agreements Financial Administration Act and...

6 years

Duration Experience using ERP systems such as SAP

3 years

Duration Experience with tender systems (Ebidding).

3 years