Center Operations Specialist - USO

***U.S. Citizenship Required***

Why join our team

With a mission that spans the globe the USO provides a rewarding and fulfilling work environment. Our team is exceptional and we offer generous paid time off including volunteer days and military leave. We have a remarkable 401k match comprehensive benefits and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first and we have a lot of fun while doing it. Working for the USO isnt just a job its a calling and we believe in doing what you love and loving what you do.

Dont take our word for it. The external Great Place To Work survey found that:

• The USO is a Certified Great Place to Work
• 93% feel good about the ways we contribute to the community.
• 93% are proud to tell others they work here.
• 88% feel their work has special meaning: this is not just a job.
• 89% feel that when you join the company you are made to feel welcome.
• 91% feel people here are treated fairly regardless of their race.
• 87% feel people here are treated fairly regardless of their gender.

The Center Operations Specialist position is responsible for executing the daytoday operations of one or more USO Centers providing excellent customer service and maintaining a safe friendly and inviting environment for service members. This position also manages and delivers and may assist in designing high quality selfsustaining and costefficient programs events and activities in locations surrounding the Center(s). It provides valuable engaging and memorable experiences for military service members and their families and may also guide and administer volunteers.

Principal Duties and Responsibilities (*Essential Duties)

• Execute daytoday Center operational procedures ensuring a costeffective safe welcoming and clean environment. Monitor and maintain facilities and equipment so that they are wellmaintained and readytouse. Enforce sanitary and foodhandling guidelines and regulations.*
• Engage and interact with Center visitors and serve as a subject matter expert about its amenities tours classes programs and services; troubleshoot to resolve issues. May direct and manage vendors.*
• Help to maintain Center operations within budget. Monitor and maintain and accurately report on inventory and handle cash. Provide data for financial operational and statistical reports as requested. Provide ad hoc reports as required.*
• Create and maintain a Standard Operating Procedure file that details local operational procedures and Center activities to enable prompt reporting easy rotation and followon.*
• As directed by Center Operations Manager or other leaders help to plan and oversee and lead the of operational areas which may include programs logistics inventory management budget social media and database management.*
• Assist with operations and programs communications and awareness. Compile and prepare announcements stories and photos for social media local media representatives and website publications ensuring that content conforms to USO media guidelines.*
• Deliver or assist in managing the planning and evaluation of new and existing USO programs activities and events on and off US military installations including coordinating all functions materials and assets to ensure that these programs activities and events are effective and run efficiently.*
• Assist Center Operations Manager or higherlevel colleagues in reviewing USO programs and service needs within assigned area including helping to research and recommend new programs and services. Implement any resulting program event or activity changes.*
• With key internal and external stakeholders assist in developing improving and maintaining working relationships with the U.S. Military local community leaders partners and donors and media representatives to enhance awareness and generate support of the USO mission and to support successful program delivery.*
• Coordinate with Center colleagues to ensure appropriate and adequate resources including volunteers materials and supplies are available for all programs events and activities. Serve as a programs resource to colleagues and oversee volunteer participation.*
• Communicate key information to volunteers including shift openings policy changes development opportunities etc. Maintain and generate reports from the volunteer database related to hours worked applications in process/received etc.*
• Direct prospective volunteers through the application process. Help coordinate on the job training for volunteers. Implement volunteer recognition events and run reports e.g. award milestone/birthdays etc. Communicate volunteer improvement suggestions to USO colleagues. Submit Volunteer of the Quarter nominations.*
• May be required to operate a USO or personal motor vehicle.
• Other duties as assigned including backfilling for Center Operations Manager or other positions as directed by senior leaders.

Job Specifications

• High School Diploma or equivalent.
• 2 years work experience in event management marketing retail customer service recreation facility or related role. Relevant experience in a nonprofit military multicultural and/or global organization preferred.
• Strong interpersonal customer service and problemsolving skills. Ability to interact with USO Leadership the general public and military audiences at a variety of levels with integrity and professionalism.
• Proficiency using computers and electronics equipment. Working knowledge of various software applications and programs including but not limited to Microsoft Office Suite. General knowledge of various software applications and programs including but not limited to volunteer management software and social media platforms. Experience with Digital Cheetah preferred.
• Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
• Demonstrated ability to show initiative selfmotivation and attention to detail with the ability to manage multiple projects with competing priorities. Ability to quickly and easily adapt to changing organizational needs.
• Ability to achieve desired results while working collaboratively in a team environment.
• Ability to perform basic math and follow proper cash/donation handling and reporting procedures business/accounting functions including project management and budget reconciliation.
• Willingness and ability to work nonstandard hours as needed.
• General knowledge of military community preferred.
• Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security credit and/or background screening SOFA status valid drivers license.
• Ability to obtain and maintain a valid United States passport and valid foreign drivers license* (in applicable locations/regions)
• Must be a strong advocate of the USOs mission.

Details

• This position is located in Camp Buehring Kuwait.
• U.S. Citizenship Required
• USO locations will adhere to local area and DOD guidelines regarding COVID vaccination/testing requirements. Employees may be required to be vaccinated or tested regularly per local requirements.
• Resume and cover letter are required for full consideration.
• Background check education criminal and driving required.
• The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an allinclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

If thats not enough to convince you here are some direct quotes from employees:

• The organization truly cares about the people who work here.
• I have been with the USO for 4 years and have consistently been able to grow in my knowledge and position. It is a fun place to work and my work/life balance is manageable. The way the organization has handled COVID has been top notch I never felt fearful that I would lose my job or be put in a situation where I did not feel safe. The benefits are great PTO and 401k matching are top level.
• There is great consideration given and extended in the following areas: organizational core values for all worklife balance impact we can actually see (and even experience as a staff member the feeling of making an impact is priceless) autonomy with respect to current position within the organization.
• Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldnt think of a better organization to work for.
• The mission alone provides a positive and meaningful purpose where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
• The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forwardfacing frontline serving nonprofits that I know of.

#theUSO

Apply today. Join the mission. Join Team USO.

***U.S. Citizenship Required***