Office Coordinator
Office Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
We are looking for an Office Coordinator to be based in our London office.
What youll be doing
This is an officebased role with minimal flexibility to work from home. The responsibilities of the post are as follows:
- Support and coordinate the smooth running of our London office ensuring all ISO quality processes relating to the facilities are maintained. Ensure all new starters workspaces are ready.
- Ensure the office is stocked with necessary essentials.
- Maintain records resolve issues when identified and complete new starter inductions.
- Be the first point of contact for all visitors ensuring meeting rooms are prepared refreshments are provided and everyone feels warmly welcomed.
- Book travel arrangements including trains and flights for employees and contractors ensuring all travel logistics are handled efficiently.
- Provide administrative support to the Executive Assistant including taking meeting minutes when required managing correspondence and handling any other ad hoc admin tasks.
- Communicate effectively with internal and external stakeholders.
On day one youll bring
- Demonstrable experience in office/facilities management.
- Proactive problemsolving abilities and the capacity to multitask.
- Excellent time management and the ability to prioritise tasks effectively.
- A no job too small attitude!
- A friendly and welcoming personality with the ability to work well with others.
- Strong working knowledge of MS Office.
- The ability to remain calm under pressure while managing a diverse workload.
- Experience in taking meeting minutes (desirable).
- Exceptional communication skills particularly in writing clear and professional emails.
- Strong organisational and administrative skills.
Diversity Equity and Inclusion at PGI
As a British company which operates internationally we draw strength from the diversity of our people. Without our diverse team we couldnt do the work we do. We are involved in projects across 80 geographies our people speak 25 languages and come from a variety of backgrounds. By hiring and cultivating a diverse equitable and inclusive workforce we can uphold values that enable every member of the team to thrive while delivering novel solutions to novel problems.
Accessibility at PGI
Every individual has different requirements so we are committed to implementing reasonable adjustments to mitigate physical and nonphysical barriers in the workplace.We strive to make the recruitment process as accessible as possible but if you have any questions or concerns please get in touch.
Please note: We are not accepting applications or speculative profiles from any recruitment agencies. If we require additional resource we will reach out to you.
Employment Type
Full Time
