ClericalAdministrative
Posted on :
21-09-2024
Employer Active
1 Vacancy
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Job Description
Job Description: Position Summary: We are seeking a detailoriented and proactive Office Administrator/Receptionist to manage the front desk and provide comprehensive administrative support. This role is pivotal in ensuring smooth daily operations and creating a welcoming environment for clients and visitors.
Essential Duties and Responsibilities:
Greet customers employees and visitors
Sort post receive packages and deliveries route paperwork accordingly
Oversee office supplies and inventory coordinate maintenance requests and ensure the office environment is clean and orderly
Reconcile monthly P card purchases and travel with credit card statement
Support seamless event planning conference room scheduling
Maintain front office procedures contact lists emergency protocols and FAQs
Monitor visitor access and maintain security awareness
Manage onsite vending companies
Monitor and maintain office equipment; make appropriate repair notifications when required
Answer phones in a professional manner and direct calls where appropriate; take detailed messages as necessary
Facilitate internal communication (e.g. distribute information and schedule presentations)
Suggest more efficient ways to run the office and troubleshoot malfunctions
Support all functions and facilities as requested
Education and Experience:
High school degree or equivalent
25 years of proven work experience as an Administrative Assistant Office Manager or similar role
Qualifications:
Knowledge of office procedures
Proficiency in office software (Microsoft Office Suite: Teams Outlook PowerPoint Excel) and basic office equipment
Familiarity with online calendars and cloud systems
Experience using office equipment including printers and fax machines
Excellent verbal and written communication skills with a professional demeanor and strong attention to detail
Ability to handle sensitive information with confidentiality and exercise sound judgment
Organizational skills with an ability to think proactively and prioritize work
Critical competencies: Action Orientation Interpersonal Savvy Plans & Aligns Tech Savvy Being Resilient
Additional Job Requirements:
event planning,office,administrative support,organizational skills,communication,administrative,office equipment,communication skills,office management
Employment Type
Full Time
Key Skills
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