Career Opportunities Secretary Office Administration 13503 - Al-Sayer Group
Posted on :
17-09-2024
Employer Active
1 Vacancy
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Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
17-09-2024
Job Description
Header
This job description is a summary of the typical job duties and requirements that are essential to the evaluation of the job and is not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. On occasion individuals classified on this job may be required to perform functions of a higher or lower skill level not included in this job description.
Job Summary/Purpose
Provide administrative support to the Lexus Fleet Vehicles department.
Job Responsibilities
1. Read incoming mail and add appropriate information or documents and route it to the concerned staff collect and send outgoing mail maintaining confidentiality at all times.
2. Take dictation of and type business correspondence such as internal memos letters faxes emails lists reports presentations and any other documents requests proof read and secure necessary signatures.
3. Maintain appointment and event calendars and schedule and confirm appointments for visitors and staff; arrange conferences meetings and travel reservations for staff and visitors.
4. Prepare meetings agendas attend meetings; take and compile minutes of meetings.
5. Conduct research and compile information and material into presentations for use by staff.
6. Follow up on requests raised by staff to ensure timely completion or report problems encountered to concerned staff.
7. Answer and filter telephone calls and greet visitors and give information take messages and transfer callers and visitors to appropriate staff.
8. Maintain various databases and electronic records such as contact list product information visitors log customers information etc... or any other business records.
9. Set up and maintain paper and electronic filing systems for records correspondence and other materials.
10. Perform other clerical duties such as filing photocopying and scanning collating documents sending faxes ordering and dispensing office supplies and arranging for maintenance of equipment.
11. Follow up with Finance Credit and Customs Departments to ensure smooth operations on related business.
12. Follow up on daily basis with Delivery Section to check on vehicle readiness
13. Follow up with Admin. and Traffic Departments to ensure smooth procedure of invoicing and traffic registration
2. Take dictation of and type business correspondence such as internal memos letters faxes emails lists reports presentations and any other documents requests proof read and secure necessary signatures.
3. Maintain appointment and event calendars and schedule and confirm appointments for visitors and staff; arrange conferences meetings and travel reservations for staff and visitors.
4. Prepare meetings agendas attend meetings; take and compile minutes of meetings.
5. Conduct research and compile information and material into presentations for use by staff.
6. Follow up on requests raised by staff to ensure timely completion or report problems encountered to concerned staff.
7. Answer and filter telephone calls and greet visitors and give information take messages and transfer callers and visitors to appropriate staff.
8. Maintain various databases and electronic records such as contact list product information visitors log customers information etc... or any other business records.
9. Set up and maintain paper and electronic filing systems for records correspondence and other materials.
10. Perform other clerical duties such as filing photocopying and scanning collating documents sending faxes ordering and dispensing office supplies and arranging for maintenance of equipment.
11. Follow up with Finance Credit and Customs Departments to ensure smooth operations on related business.
12. Follow up on daily basis with Delivery Section to check on vehicle readiness
13. Follow up with Admin. and Traffic Departments to ensure smooth procedure of invoicing and traffic registration
Education Primary
Diploma (12th Standard 2 or 3 years Diploma)
Experience Primary
3
Education Alternate
Vocational Certificate
Experience Alternate
7
Lingusitic Abilities
English
TechnoFunctional Competencies
BCompany Asset Management
BDocument Archival Security and Management
BOffice Management
BCapex Product Knowledge
BDocument and File Management
BBusiness Writing
BMS Excel
BPolicies and Procedures
BMS Word
BE Synergy
BProducts and Services
BPurchase Management
Behavioral Competencies
5 Achievement Orientation
5 Problem Solving
5 Customer Orientation
5 Excellence
5 Personal Effectiveness
5 Impact and Influence
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The information contained in this Job profile is the property of Al Sayer Group. It must not be copied or used for commercial or other purposes without prior written consent of the Management of AlSayer Group.
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Employment Type
Full Time
Key Skills
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