Career Opportunities Secretary Office Administration 13503 - Al-Sayer Group

Provide administrative support to the Lexus Fleet Vehicles department.

1. Read incoming mail and add appropriate information or documents and route it to the concerned staff collect and send outgoing mail maintaining confidentiality at all times.
2. Take dictation of and type business correspondence such as internal memos letters faxes emails lists reports presentations and any other documents requests proof read and secure necessary signatures.
3. Maintain appointment and event calendars and schedule and confirm appointments for visitors and staff; arrange conferences meetings and travel reservations for staff and visitors.
4. Prepare meetings agendas attend meetings; take and compile minutes of meetings.
5. Conduct research and compile information and material into presentations for use by staff.
6. Follow up on requests raised by staff to ensure timely completion or report problems encountered to concerned staff.
7. Answer and filter telephone calls and greet visitors and give information take messages and transfer callers and visitors to appropriate staff.
8. Maintain various databases and electronic records such as contact list product information visitors log customers information etc... or any other business records.
9. Set up and maintain paper and electronic filing systems for records correspondence and other materials.
10. Perform other clerical duties such as filing photocopying and scanning collating documents sending faxes ordering and dispensing office supplies and arranging for maintenance of equipment.
11. Follow up with Finance Credit and Customs Departments to ensure smooth operations on related business.
12. Follow up on daily basis with Delivery Section to check on vehicle readiness
13. Follow up with Admin. and Traffic Departments to ensure smooth procedure of invoicing and traffic registration

Diploma (12th Standard 2 or 3 years Diploma)

3

Vocational Certificate

7

English

BCompany Asset Management

BDocument Archival Security and Management

BOffice Management

BCapex Product Knowledge

BDocument and File Management

BBusiness Writing

BMS Excel

BPolicies and Procedures

BMS Word

BE Synergy

BProducts and Services

BPurchase Management

5 Achievement Orientation

5 Problem Solving

5 Customer Orientation

5 Excellence

5 Personal Effectiveness

5 Impact and Influence