Office Administrative Coordinator
Office Administrative Coordinator
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Job Description
EBC thinks outside the box and deploys all its knowhow to carry out major infrastructure projects: bridges roads highways tunnels marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in largescale projects such as the SamuelDeChamplain Bridge the R seau Express M tropolitain (REM) and the Site C hydroelectric power station located near Fort StJohn in British Columbia.
Under the supervision of the Project Manager and Project Director the Office Administrator will have the opportunity to assume important and diversified functions and responsibilities including:
Responsibilities
- Ensure the processing and drafting of all required correspondence and ensuring the of various mandates between the different departments;
- Fulfill requests related to office management and administrative tasks;
- Provide payroll support to the project including the daily completion of time sheet entry as well as answer inquiries to site personnel related to payroll matters;
- Provide purchasing support to the project including the issuing of POs reconciliation of receipts and data entry;
- Receive visitors deliveries communications etc. at the office direct them appropriately;
- Coordinate various executive or project management meetings including the preparation of necessary documents and/or presentations;
- Structure and effectively maintain a filing system;
- Prepare record and follow up on payments of expense accounts;
- Maintain an inventory of office supplies equipment and materials;
- Complete correspondence requests such as writing letters and completing various documentation;
- Coordinate and book the necessary arrangements for travel;
- Other duties as assigned.
Requirements
Requirements
- Post Secondary Education in Business Administration or similar program or a combination of relevant training and experience;
- 12 years of experience in a similar role preferably in the construction industry;
- Excellent command of Microsoft Office Suite and Outlook applications;
- Knowledge of the construction industry;
- Bilingualism French and English would be considered an asset.
Skills and Attitudes Required / Competencies
- Strong organizational skills with the ability to multitask;
- Enjoys working in a team;
- Excellent communication skills;
- Interpersonal skills tact and diplomacy;
- Responsible and honest;
- Acts with discretion and able to maintain and manage confidential information;
- Thoroughness and rigor;
- Excellent time management skills and ability to prioritize work.
Benefits
Benefits
- Competitive salary;
- 4 weeks of annual vacation;
- Flexible group insurance program upon entry;
- Group RRSP with employer contribution to a Deferred ProfitSharing Plan (DPSP);
- 24hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Active social club and health and wellness committee;
- Diverse innovative and stimulating environment;
- A company built on values of respect integrity and a job well done;
- Firm recognized as one of Canada s Best Managed Companies.
Requirements Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience; 1-2 years of experience in a similar role, preferably in the construction industry; Excellent command of Microsoft Office Suite and Outlook applications; Knowledge of the construction industry; Bilingualism, French and English, would be considered an asset. Skills and Attitudes Required / Competencies Strong organizational skills with the ability to multi-task; Enjoys working in a team; Excellent communication skills; Interpersonal skills, tact, and diplomacy; Responsible and honest; Acts with discretion, and able to maintain and manage confidential information; Thoroughness and rigor; Excellent time management skills and ability to prioritize work.
Employment Type
Full Time
