Office Manager
Office Manager
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1 Vacancy
Job Description
We are seeking a highly organized and dynamic Office Manager to oversee the daily operations of our Santa Oliva office. The ideal candidate will be a proactive leader with strong management skills and the ability to create a productive and positive work environment. This role is essential for ensuring the smooth functioning of office operations supporting staff and contributing to the overall success of our projects.
All applicants must be eligible to work in Spain.
Tasks
- Oversee all aspects of office management including administrative tasks office supply management and ensuring a clean organized and efficient workspace.
- Lead and supervise the administrative team providing guidance training and support to ensure high performance and professional growth.
- Manage the office budget including expenses for supplies equipment and services while identifying costsaving opportunities.
- Coordinate the maintenance and repair of office facilities liaise with vendors and ensure the office environment meets Health & Safety regulations.
- Organize and coordinate company events meetings and teambuilding activities ensuring smooth and effective communication.
- Assist the HR department with onboarding new employees maintaining employee records and ensuring compliance with company policies and procedures.
- Serve as the central point of contact for internal and external communications managing correspondence phone calls and inquiries efficiently.
- Oversee travel arrangements for staff including booking flights accommodations and transportation and ensuring compliance with travel policies.
- Prepare and present reports on office operations including budgets project updates and performance metrics to senior management.
- Identify opportunities to improve office processes and workflows implementing best practices to enhance efficiency and productivity.
Requirements
- Extensive experience in office management preferably in a fastpaced dynamic environment within the engineering or technology sectors.
- Strong leadership and team management skills with a proven ability to motivate and develop staff.
- Exceptional organizational and multitasking abilities with a keen attention to detail and the ability to manage multiple priorities.
- Experience in managing budgets controlling costs and making datadriven decisions.
- Excellent written and verbal communication skills with the ability to interact effectively with all levels of the organization.
- Strong problemsolving skills with the ability to think critically and make decisions under pressure.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint) and experienced in using office management software and tools.
- Fluency in Spanish and English is a must with the ability to communicate clearly and effectively in all three languages. Proficiency in German and Chinese would be a valuable asset.
- A collaborative approach to working with different departments and a commitment to fostering a positive office culture.
Benefits
- Competitive Salary reflective of your skills experience and contribution to the success of the office and the company.
- An opportunity to lead and manage a dynamic team in a key role within the company.
- Opportunities for career development through training mentorship and advancement within the organization.
- Work in a cuttingedge company that values creativity innovation and teamwork.
- Access to a range of benefits that support your wellbeing including private medical insurance.
Employment Type
Full Time
