HRM

Job Position: Human Resources Manager Flower Farm

Location: Ruiru

Department: Human Resources

Reports to : CEO

Direct Reports :4

Area of responsibility Detail

1 HR services

• Employee Lifecycle management: Recruitment Induction Exit
  

• Grievance
  

• Disciplinary
  

• Payroll Processing
  

• Attendance
  

• Absence management: authorized (sickoff) and unauthorized
  

• Leave Planning (Annual Maternity)
  

• Benefits administration strictly according to company policy: School Fees Medical Insurance
  

• Performance management: KPI and Performance Appraisal
  

• Identify and implement employee training Needs
  

• Effective functioning of staff welfare committee and gender committee
  

2 Departmental Budget

• Define the annual staffing and HR materials budget and ensure spending is optimized within approved budget.
  

• Follow company process for purchase request based on budget
  

• To strictly manage the labor count and analyze on a monthly basis
  

3 Health & Safety

• Maintain PPE database and ensure all employees have required PPE at their work station and
  

• Maintain sickoff database
  

• Maintain accident database
  

• Oversight of: Health & safety committee Fire Safety committee & First aid committee
  

  
  

4 Industrial Relations

• Chair monthly unionmanagement meeting
  

• Relationship management with union branch secretary Labour office AEA FKE etc.
  

5 Compliance

• Assume the role of ESG officer for the company & ensure compliance with the investor ESAP requirements
  

• To ensure that top 10 ESG risks to the company are identified and managed through preventative actions
  

• Ensure compliance to all statutory licenses and registrations
  

• Prepare all internal (IFC/Adenia) and external audits (KFC MPS)
  

• Stay ahead of Employment Law Finance Bill and take the lead in implementing any actions required
  

• HR License for HRM is valid.
  

6 Logistics & Compound Cleanliness

• Conduct a monthly compound walk with the maintenance manager to ensure farm compound cleanliness
  

• Daily planning and coordination of drivers to serve company logistics needs
  

7 HR Policies and Procedures

• Ensure company Policies & Procedures are up to date
  

• Ensure RLR Employee Handbook is up to date
  

8 HR Documentation

• Maintain an updated organogram
  

• Ensure that the job description for all employees is updated and maintained
  

• Ensure employee Files are complete to the minimum legally required standards. To initiate process of soft
  

• filing all employee records & ensure we have minimum documentation
  

• Ensure employment contracts are up to date
  

• Ensure all key HR forms are standardized and maintained by HR team (i.e. gate pass)
  

9 HR Reporting

• Analyze HR data and produce reports with actionable insights: Attendance absence turnover sickoffs
  

• Prepare board paper for HR twice per year (June December)
  

10 Strategic Initiatives

(Mid to LongTerm)

Year 1:

• Up haul performance management system (KPI Appraisal PIP)
  

• Implement a modern and fitforpurpose HR system
  

  
  

Year 24:

• Retention Career progression Succession planning
  

• Highperformance culture
  

• Optimize pay scale
  

11 Legal Admin

• Workman compensation scheme
  

• Manage civil suits
  

12 Third Party management

• Management of Canteen provider
  

• Pension Management
  

13 DCC Board Meeting

• Contribute HR experience to the company s day care center
  

  
  

14 Admin

• Arrange special pass or work permit for expatriates
  

• NITA reimbursement
  

• Transparent communication to staff through the appropriate channel
  

• HELB
  

• Insurance claims (GLA)
  

• Ensure timely filing of all HR documents
  

Requirements

• Bachelor Degree in Human Resource Management or any related field.
  
• Minimum of 6 years of experience in HR management.
  
• Member of IHRM is a MUST.
  
• CHRP is an added advantage.