Office istant - NOV Inc

Job Summary:

Under the direction of team leader is responsible to handle organizational and clerical support tasks. This may include organizing files scheduling appointments writing copy receiving guests and more depending on the requirements.

RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY:

• Responsible for handling administrative requests and queries from senior managers.
• Responsible to maintaining administration office notice board and circulating any official communication.
• Managing incoming and outgoing correspondence including emails faxes mail and packages.
• Submitting work orders and scheduling repairs for general office space and equipment and escorting vendors.
• Monitor office expenditures and handle all office contracts (rent service etc.)
• On receipt of appropriate request coordinate for transport airport pick flight/ hotel reservation etc.
• Responsible to collect & report data into ERP system.
• Daily office activities include reporting filing reconciling scanning printing data entry and processing paperwork.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Maintain physical and digital employee records e.g. timecards etc.
• Available and flexible to work overtime as needed to support the team and the business needs.
• Requisition and maintain office inventory or supply necessary to meet manufacturing demands.
• Follow all safety health and environmental requirements where applicable.
• Involve in internal audits per API Q1 and ISO 9001.
• Other duties as needed or assigned.

SKILLS & EXPERIENCE REQUIRED:

Key

• High school diploma or equivalent.
• Minimum 2 years of experience in documents or records management.
• Knowledge working with ERP systems.
• Good office relationship. Ability to work under pressure both independently and in teams.
• Working experience and Knowledge of Quality Management system ISO:9001
• Computer skills to work on Microsoft Word Excel Power point and other functions.
Should be able to communicate in English (Speak Read and Write).

Strategic

• Ability to understand evaluate and apply technical information
• Able to understand the business needs & drivers.
Anticipates the impact of change and rises to the challenge with the ability to accept risk and uncertainty

Operating

• Understand and breakdown complex systems and workflows

Confidence

• Can be counted on to take personal responsibility in challenging situations.
• Willing to engage in disputes inorder to settle them equitably

Energy

• Will be energized by challenges and drawn towards opportunities

Organizational

• Is cognizant of organizational culture and politics and appropriately adjusts personal style to be effective

Personal and Interpersonal

• Imbued with a strong sense of customer focus (internal/external)
• Is known to consistently adhere to work instruction and procedures and expects others to follow suit