Office istant - NOV Inc
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Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
Under the direction of team leader is responsible to handle organizational and clerical support tasks. This may include organizing files scheduling appointments writing copy receiving guests and more depending on the requirements.
RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY:
- Responsible for handling administrative requests and queries from senior managers.
- Responsible to maintaining administration office notice board and circulating any official communication.
- Managing incoming and outgoing correspondence including emails faxes mail and packages.
- Submitting work orders and scheduling repairs for general office space and equipment and escorting vendors.
- Monitor office expenditures and handle all office contracts (rent service etc.)
- On receipt of appropriate request coordinate for transport airport pick flight/ hotel reservation etc.
- Responsible to collect & report data into ERP system.
- Daily office activities include reporting filing reconciling scanning printing data entry and processing paperwork.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Maintain physical and digital employee records e.g. timecards etc.
- Available and flexible to work overtime as needed to support the team and the business needs.
- Requisition and maintain office inventory or supply necessary to meet manufacturing demands.
- Follow all safety health and environmental requirements where applicable.
- Involve in internal audits per API Q1 and ISO 9001.
- Other duties as needed or assigned.
SKILLS & EXPERIENCE REQUIRED:
Key
- High school diploma or equivalent.
- Minimum 2 years of experience in documents or records management.
- Knowledge working with ERP systems.
- Good office relationship. Ability to work under pressure both independently and in teams.
- Working experience and Knowledge of Quality Management system ISO:9001
- Computer skills to work on Microsoft Word Excel Power point and other functions. Should be able to communicate in English (Speak Read and Write).
Strategic
- Ability to understand evaluate and apply technical information
- Able to understand the business needs & drivers. Anticipates the impact of change and rises to the challenge with the ability to accept risk and uncertainty
Operating
- Understand and breakdown complex systems and workflows
Confidence
- Can be counted on to take personal responsibility in challenging situations.
- Willing to engage in disputes inorder to settle them equitably
Energy
- Will be energized by challenges and drawn towards opportunities
Organizational
- Is cognizant of organizational culture and politics and appropriately adjusts personal style to be effective
Personal and Interpersonal
- Imbued with a strong sense of customer focus (internal/external)
- Is known to consistently adhere to work instruction and procedures and expects others to follow suit
We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production our family of companies has provided the technical expertise advanced equipment and operational support necessary for successnow and in the future.
Global Family
We are a global family of thousands of individuals working as one team to create a lasting impact for ourselves our customers and the communities where we live and work.
Purposeful Innovation
Through purposeful business innovation product creation and service delivery we are driven to power the industry that powers the world better.
Service Above All
This drives us to anticipate our customers needs and work with them to deliver the finest products and services on time and on budget.
Our family of companies is supported by our global Corporate teams providing expert knowledge from functions including Human Resources Information Technology Compliance Finance QHSE Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.
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Employment Type
Full Time
