Payroll Specialist

Job Summary:

We are seeking a meticulous and experienced Payroll Specialist to manage and process payroll for our employees accurately and on time. The Payroll Specialist will be responsible for ensuring compliance with company policies and legal requirements maintaining payroll records and providing excellent customer service to employees. The ideal candidate will have a strong understanding of payroll processes tax regulations and exceptional attention to detail.

Key Responsibilities:

• Payroll Processing: Accurately process and manage payroll for all employees including calculating wages overtime bonuses and deductions.
• Timekeeping: Review and verify employee timesheets ensuring accuracy and compliance with company policies and labor laws.
• Compliance: Ensure all payroll activities comply with federal state and local tax regulations as well as company policies.
• Tax Reporting: Prepare and file payroll tax reports including quarterly and annual returns and ensure timely payment of payroll taxes.
• Benefits Administration: Process employee benefit deductions including health insurance retirement plans and other voluntary benefits.
• Garnishments: Manage and process wage garnishments levies and other courtordered deductions.
• Record Keeping: Maintain accurate and confidential payroll records including employee earnings deductions tax withholdings and leave balances.
• Employee Support: Respond to employee inquiries regarding payroll benefits and deductions providing clear and accurate information.
• Reconciliation: Reconcile payroll accounts including bank reconciliations and ensure accuracy in the general ledger.
• YearEnd Processing: Prepare and distribute W2 forms to employees ensuring accuracy and compliance with IRS regulations.
• Reporting: Generate and maintain payrollrelated reports including payroll summaries tax filings and benefit reports.
• Continuous Improvement: Identify opportunities for process improvements within the payroll function and recommend solutions.

Qualifications:

• Education: High school diploma or equivalent required; Associates or Bachelors degree in Accounting Finance or related field preferred.
• Experience: Minimum of 24 years of experience in payroll processing or related accounting roles.
• Skills:
  • Proficiency in payroll software (e.g. ADP Paychex QuickBooks) and Microsoft Office Suite (especially Excel).
  • Strong attention to detail and accuracy in data entry and payroll processing.
  • Excellent organizational and time management skills.
  • Strong communication skills both written and verbal.
  • Ability to handle sensitive and confidential information with discretion.
• Knowledge: Thorough understanding of payroll processes tax regulations and compliance requirements.

Remote Work :

No