Accounts Receivable Clerk

Job Description:

We are seeking a dedicated and detailoriented Accounts Receivable Clerk to join our finance team. The successful candidate will be responsible for managing and processing incoming payments ensuring accuracy and maintaining uptodate records of accounts receivable transactions. This role is vital in ensuring the companys cash flow is properly managed and that clients and customers are invoiced accurately and timely.

Key Responsibilities:

• Payment Processing: Accurately record incoming payments from customers via checks electronic transfers and credit card payments. Apply payments to corresponding invoices in the accounting system.
• Invoicing: Generate and distribute accurate customer invoices based on sales or service delivery records. Ensure all invoices are sent out on time and in accordance with company policies.
• Account Reconciliation: Regularly reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted. Resolve any discrepancies or issues related to payments.
• Collections: Monitor outstanding balances and follow up with customers on overdue payments. Maintain communication with customers to ensure timely collection of receivables and minimize bad debt.
• Reporting: Prepare and present regular reports on the status of accounts receivable including aging reports cash receipts and collections forecasts.
• Customer Communication: Serve as the primary point of contact for customers regarding billing inquiries payment arrangements and account discrepancies. Provide excellent customer service to maintain strong client relationships.
• Record Maintenance: Maintain accurate and uptodate customer files including contracts billing records and correspondence related to accounts receivable.
• Compliance: Ensure compliance with company policies and procedures as well as applicable accounting regulations. Assist with the preparation of audit schedules related to accounts receivable.
• Process Improvement: Identify opportunities to enhance the accounts receivable process including the implementation of new systems or automation to improve efficiency and accuracy.

Qualifications:

• Education: High school diploma or equivalent required. Associates or Bachelors degree in Accounting Finance or a related field is preferred. Experience in agriculture construction or manufacture industry is preferred.
• Experience: Minimum of 2 years of experience in accounts receivable billing or a similar role.
• Skills: Strong understanding of basic accounting principles and accounts receivable processes. Proficient in Microsoft Office Suite especially Excel. Excellent communication organizational and analytical skills.
• Attention to Detail: High level of accuracy in processing financial transactions and maintaining records.
• ProblemSolving: Ability to identify and resolve discrepancies in a timely and effective manner.
• Customer Service: Strong interpersonal skills with a focus on providing excellent customer service and maintaining positive client relationships.
• Time Management: Ability to manage multiple tasks and deadlines in a fastpaced environment.
• Team Player: Ability to work collaboratively with colleagues and other departments to achieve company goals.

Remote Work :

No