Executive Assistant
Executive Assistant
Posted on :
22-08-2024
Employer Active
1 Vacancy
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Job Description
About the role
Our client is looking for an executive assistant who can provide highlevel administrative support to the Chief Executive Officer (CEO) ensuring efficient operation of the CEO s office effective communication and the smooth management of daily schedules and tasks.
Responsibilities :
Office Management
- Efficiently coordinate and organize the daily schedules of the CEO ensuring seamless time management.
- Maintain accurate and systematic filing of corporate records documents and reports.
- Provide general administrative support to the CEO and the executive team as needed.
- Assist in preparing for meetings including the accurate recording of minutes and timely dissemination of relevant information.
- Analyze incoming memos and submissions distributing them appropriately while ensuring all critical correspondence reaches the CEO promptly.
- Prepare comprehensive reports memos invoices letters and other essential documents with accuracy and professionalism.
- Manage travel arrangements for the CEO ensuring all logistics are meticulously planned.
- Greet visitors professionally determining their access to the CEO and ensuring their comfort while in the office.
- Assist in event organization including following up on venues and logistics and coordinating with relevant stakeholders.
- Manage the CEO s meetings with partners by planning sending reminders and ensuring there are no conflicting engagements.
- Utilize available resources efficiently to meet deadlines and ensure the smooth functioning of the CEO s office.
- Perform any other related duties as required by the supervisor.
Communication
- Handle incoming calls routing them to the appropriate personnel or taking messages as necessary.
- Place and follow up on telephone calls from the CEO s office ensuring all communications are timely and effectively managed.
Requirements
- Bachelor s degree in Business Administration Management or a related field.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role preferably supporting senior executives.
- Skills:
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Ability to handle sensitive and confidential information with discretion.
- Strong attention to detail and problemsolving skills.
- Excellent interpersonal skills with a professional demeanor.
- Ability to multitask and prioritize tasks in a fastpaced environment.
- Exceptional organizational and time management skills.
- Proficiency in English and Kinyarwanda; knowledge of French is an added advantage.
- Flexibility to work outside regular business hours when necessary.
Employment Type
Full Time
Company Industry
Key Skills
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