Administrative Support ID2205
Administrative Support ID2205
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1-3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Provide administrative support in an effective and efficient manner to the Business Area Chief Business Manager and other management staff as required.
- Screen filter and prioritize all incoming communication meeting requests visitor requests and email traffic.
- Plan monitor and optimize the diaries schedules and calendar of the Business Area Chief.
- Prepare and follow up on all meetings with the Business Area Chief as required.
- Plan and prepare travel and associated accommodation requirements for the Business Area Chief and Business Manager.
- Act as the point of contact for coordination of all assigned actions via the Agency Tasker Tracker and support with the allocation of these tasks internally via the Action Log.
- Draft presentations briefings and reports with references historic information and context.
- Prepare review coordinate store release and follow up on all ManagementInConfidence PersonnelInConfidence and all formal correspondence.
- Organize coordinate minute and follow up meetings workshops and other events hosted by the Business Area Chief as required.
- Prepare summaries and abstracts of received information identify incomplete incorrect and/or inconsistent information clarify and present them to the Business Area Chief.
- Support the further development and improvement of the toplevel intranet web pages and foster communication with the workforce.
- Represent the Business Area in a highly professional manner as the focal point of contact over all communication channels.
- Higher vocational training in a relevant discipline with 1 year of postrelated experience or a secondary educational qualification with 3 years of postrelated experience.
- At least 1 year of experience in responsible administrative jobs or an equivalent combination of qualifications and experience.
- Demonstrated skills in the Microsoft Office suite including Word Excel PowerPoint SharePoint and databases.
- Excellent command of spoken and written English with a proven ability to communicate effectively orally and in writing.
- Proven experience with document management systems and SharePoint.
- Experience in roles requiring the ability to take initiative and a flexible approach to respond reliably and competently to changing requirements in a demanding environment.
- Demonstrable experience in roles requiring working with a minimum amount of supervision.
- Take minutes at meetings and accurately transcribe them.
- Provide administrative support to executives.
- Work in an international environment comprising both military and civilian elements.
- Understand responsibilities and organization including administrative regulations and procedures.
- A collaborative and innovative workplace that encourages creativity and supports professional growth.
- Opportunities to lead and implement cuttingedge technology solutions in a robust environment.
- Competitive compensation and benefits with opportunities for career advancement and continuous learning.
- A dynamic team environment where your skills and expertise will be valued and where you can make a significant impact on our technological direction.
Employment Type
Full Time
