Full Charge Bookkeeper

Job Summary:

Manages all financial aspects of the agency ensuring client billing and financial matters are accurate and timely. Works with agency teams to maintain constant knowledge of client initiatives keeping the accounting department equipped to properly handle A/P A/R and related responsibilities. Maintains a strong grasp of the financial status of the agency providing projections and recommendations on how to improve the department agency financial health and client relations.

Reports to: CEO

Job Responsibilities:

Prepare monthly financial statements and perform detailed analysis to further understand business operations and accounting activity recommend appropriate action

Prepare monthly bank reconciliations

Prepare and input General Journal Entries and control the flow of data into the general ledger

Prepare monthly quarterly and annual forecasts as well as other reporting requirements

Handle reporting client billing and accounts payables and receivables processes accurately and on a timely basis

Oversee clearing of vendor invoices to right buy purchase order general ledger account

Enter credit card transactions on monthly basis for reconciliation process

Stay current with entering and posting of vendor invoices

Maintain direct contact with vendors and clients regarding unbilled or unpaid invoices and bills

Ensure that billing and backup released to clients are errorfree and meet contractual obligations

Prepare and review with the President monthly quarterly and annual operating budget (billings gross income expenses bonuses retirement plan etc.)

Perform monthly closing of company accounts and client campaigns

Generate monthly job costing reports for analysis of client profitability

Organize and provide support to external auditors for annual financial statement audits

Maintain and improve documentation requirements for internal controls

Establish adequate accounting procedures and policies compatible with corporate policies and objectives

Perform treasury operations including wire transfers stop payments check voids

Administer all benefit and insurancerelated areas including:

Companyfunded benefit program (401K Health FSA Supplemental and respective contributions)

Administer all employee payroll tax deductions and withholding

Establish and maintain a healthy line of communication with client accounting counterparts

Work with the President to ensure profitability and to pursue new ways to enhance overall agency profitability and effective use of resources and assumptions underlying budget forecasts

Protect corporate assets through sound accounting policies and procedures which include:

Provision for insurance coverage as required; and

Protection of business assets and loss prevention through internal control and internal auditing

Contribute to corporate strategy and operations as a key member of the team

Collaborate with different departments to obtain support for accounting processes and records

Educate develop supervise and evaluate all members of the agency on accounting matters

Attend interdepartmental briefings

Any other reasonable task that provides value or advancement of the agency or clients

Qualifications:

Minimum of 3 years of accounting experience required small business and marketing/advertising experience preferred

Knowledge of finance and accounting systems QuickBooks and Workamajig a plus

Proficiency in Microsoft Excel

Detailoriented positive attitude with strong problemsolving abilities

Strong communication skills with the ability to work both independently and as part of a team

Ability to collaborate and communicate with employees in different departments both inperson and remotely

Selfstarter who is both interested and willing to take on an expanded role over time

Bachelors degree in Accounting or Finance

Understanding of internal controls over financial reporting

Remote Work :

No