Bilingual Secretary
Bilingual Secretary
Posted on :
15-08-2024
Employer Active
1 Vacancy
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Job Description
The Receptionist is the first point of contact for visitors and provides worldclass client service. Reporting to the Talent & Administration Manager the Receptionist is a key administrative role in delivering a positive client experience and provides administrative support across the organization.
Responsibilities:
- Reception/Front Desk
- Greet all visitors and provide a professional and positive client experience.
- Service visitors by welcoming directing and announcing them appropriately.
- Manage main phone line switchboard; answer screen and forward all incoming phone calls as appropriate.
- Manage equipment inventory (projectors laptops and printers) and signout forms.
- Receive and sort daily mail/deliveries/couriers and distribute.
- Other duties as assigned.
Facilities
- Maintain front entrance reception area and boardrooms to ensure they are clean and ready for use.
- Ensure office supplies
- Coordinate firm s cleanup schedule and establish appropriate rotating shifts.
- Administer procurement vendors and contractors and monitor service standards.
- Other duties as assigned.
General Administration
- Coordinate room setup A/V equipment and catering for meetings.
- Daily administration of opening and closing client files.
- Perform clerical duties such as filing scanning and photocopying for specific departments.
- Maintain a database for offsite storage and support vendor relationships.
- Coordinate paper shredding services as required.
- Other duties as assigned.
Requirements
QUALIFICATIONS
Education and experience
- 1st degree in business administration or any other related field
- 25 years of working experience in administration.
Knowledge and skills
- Excellent verbal and written communication skills in English and French.
- Proven administrative experience working under pressure in a fastpaced professional services environment.
- Strong customer service focus with the ability to organize multitask and prioritize work.
- Professional appearance and friendly personable positive disposition.
- Acute attention to detail and accuracy when completing tasks.
- Ability to take instructions manage ongoing tasks and follow through on assignments.
- Proficiency with Microsoft Office programs; experience using office equipment such as computers printers laptops and projectors transcriber fax machine voicemail messaging systems and photocopiers/scanners.
Working Conditions
- Office hours are 8:00 AM 5:00 PM.
- Primarily in an office environment.
QUALIFICATIONS Education and experience 1st degree in business administration or any other related field 2-5 years of working experience in administration. Knowledge and skills Excellent verbal and written communication skills in English and French. Proven administrative experience working under pressure in a fast-paced, professional services environment. Strong customer service focus with the ability to organize, multitask, and prioritize work. Professional appearance and friendly, personable, positive disposition. Acute attention to detail and accuracy when completing tasks. Ability to take instructions, manage ongoing tasks, and follow through on assignments. Proficiency with Microsoft Office programs; experience using office equipment such as computers, printers, laptops and projectors, transcriber, fax machine, voicemail messaging systems and photocopiers/scanners. Working Conditions Office hours are 8:00 AM 5:00 PM. Primarily in an office environment.
Employment Type
Full Time
Key Skills
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