Accounts Payable Specialist

Position Summary:

The Accounts Payable Specialist will be responsible for managing the entire accounts payable process ensuring timely and accurate payment of invoices for our agriculture client. This role involves processing invoices maintaining vendor relationships and ensuring compliance with company policies and procedures. The ideal candidate will have strong attention to detail excellent organizational skills and the ability to work effectively in a fastpaced environment.

Key Responsibilities:

• Invoice Processing:
  • Receive review and process invoices in a timely manner.
  • Match invoices with purchase orders and receiving documents.
  • Ensure proper coding and approval of invoices.
• Payment Processing:
  • Prepare and process electronic transfers and payments.
  • Prepare and perform check runs.
  • Ensure all payments are processed in compliance with company policies and procedures.
• Vendor Management:
  • Maintain positive relationships with vendors and respond to inquiries.
  • Reconcile vendor statements and resolve discrepancies.
  • Set up and maintain vendor accounts in the accounting system.
• Record Keeping:
  • Maintain accurate and organized accounts payable files and records.
  • Assist in monthend closing by preparing and posting accruals.
  • Prepare accounts payable reports and assist with audits.
• Compliance and Controls:
  • Ensure adherence to internal controls and company policies.
  • Stay updated on accounts payable best practices and industry standards.
  • Participate in the development and implementation of process improvements.
• Collaboration:
  • Work closely with the purchasing and inventory teams to resolve any issues.
  • Collaborate with other departments to ensure accurate financial reporting.
  • Provide support and backup to other accounting functions as needed.

Qualifications:

• Education
  • Associates or Bachelors degree in Accounting Finance or a related field preferred.
• Experience:
  • Minimum of 3 years of experience in accounts payable or a related accounting role.
  • Experience in the agriculture industry is a plus.
• Skills:
  • Proficiency in accounting software (e.g. QuickBooks SAP Oracle).
  • Strong knowledge of accounts payable processes and procedures.
  • Excellent attention to detail and organizational skills.
  • Ability to handle high volumes of transactions accurately and efficiently.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite particularly Excel.

Remote Work :

No