Receptionist - Doha

Job description

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 7,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Oliver Wyman is now looking for a Receptionist to join our Doha office!

Job Overview:

The provision of full administrative support to the business team. Maintain office services by organizing day-to-day operations to secure efficiency and compliance to company policies and procedures.

Key Responsibilities:
• Full time face-to-face Reception coverage.
• Welcome visitors – offer refreshments, direct to allocated meeting space and informing the guest’s arrival to the meeting organizer.
• Liaise with the office help / cleaning team and building support team for smooth day-to-day running of the office.
• Manage Office Services mailbox, incoming facsimiles, main reception phone line, and calendar.
• Circulation of Office Services office-wide communications or announcements.
• Building security access and parking access management.
• Office access management (access card activation, deactivation, new access card creation) via CCURE and BAS Facilities.
• Manage room bookings as well as room configurations for in-office meetings/trainings/events – facilities’ set-up, and IT coordination if A/V is required.
• Assist with basic Zoom troubleshooting and/or audio-visual conference room connection and set up.
• Office events coordination and catering.
• Manages courier accounts and courier services handling (local & international) and internal mail distribution from post office.
• Arrangement of pick-up & drop-off (local) of documents (i.e. proposals, bid bonds, letters, etc.).
• Support with transportation arrangement for Partners and visitors travelling to and from Doha office.
• Invoice management and tracking – sends invoices to iProcurement team to process payments in a timely manner.
• Corporate Card management (AMEX) – AMEX card enrollment, cancellations, and updates “KYC” as needed.
• Office Services onboarding management (OS Induction, allocation of lockers, parking assignment, etc.)
• Office Services offboarding management (process Exit checklist).
• Ordering of Business Cards
• Office occupancy tracking & reporting.