Back Office Manager Executive Remote

Job brief

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment ensuring high levels of organizational effectiveness communication and safety.

What does an Office Manager do

Office manager duties and responsibilities include scheduling meetings and appointments making office supplies arrangements greeting visitors and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Office Manager should also have experience with a variety of office software (email tools spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and daytoday operations.

Responsibilities

• Serve as the point person for office manager duties including:
  • Maintenance
  • Mailing
  • Supplies
  • Equipment
  • Bills
  • Errands
  • Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors service providers and office lease
• Manage office G&A budget ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees query regarding office management issues (e.g. stationery Hardware and travel arrangements)
• Liaise with facility management vendors including cleaning catering and security services
• Plan inhouse or offsite activities like parties celebrations and conferences

Requirements

• Proven experience as an Office Manager Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook in particular)
• Handson experience with office machines (e.g. fax machines and printers)
• Familiarities with email scheduling tools like Email Scheduler and Boomerang
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problemsolving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fastpaced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus