Executive assistant to Chairman in pharmaceutical healthcare industry

Overview

Key responsibilities

• Manage executives calendar and appointments effectively
• Coordinate executive communications including taking calls responding to emails and interfacing with clients
• Organize and maintain files records and documents in a confidential manner
• Arrange and coordinate travel itineraries and logistics
• Prepare reports presentations and briefs for executives
• Conduct research and compile data for various projects and presentations
• Coordinate and facilitate meetings including preparing agendas and taking minutes
• Handle administrative tasks such as processing expenses invoices and managing office supplies
• Act as the point of contact between the executives and internal/external stakeholders
• Assist in organizing company events conferences and team activities
• Manage special projects and conduct followups on various action items
• Handle sensitive information and maintain confidentiality
• Prioritize and manage multiple tasks simultaneously
• Anticipate the needs of the executives and proactively handle any potential issues
• Adapt to changing situations and requirements with flexibility and a positive attitude

scheduling,event organization,administrative tasks,pharmaceutical management,time management,confidential information handling,confidentiality management,organizational skills,calendar management,multitasking,agenda preparation,meeting coordination,communication,pharmaceutics,executive administrative assistance,executive office administration,executive calendar management,administrative assistance,expense management,appointment scheduling,email management