Intern Office Management

Optotune is a leading provider of innovative optical components and solutions. We are committed to delivering highquality products and services to our clients and we foster a dynamic and collaborative work environment. We are currently seeking a motivated and detailoriented Office Manager Intern to join our team and support various administrative functions.

Tasks

• Answer and manage incoming telephone calls
• Greet and assist visitors in a friendly and professional manner
• Handle daily office operations including mail distribution parking management key and lock control and office supplies inventory
• Coordinate with external service providers such as craftsmen and cleaning services to ensure smooth operations
• Regularly purchase snacks coffee fruit and other office necessities to maintain a comfortable and wellstocked work environment
• Oversee the maintenance and upkeep of all offices meeting rooms cafeteria and kitchen areas in the building
• Proactively identify opportunities for improving office processes and work towards the digitalization of administrative tasks
• Provide administrative assistance to the management team including managing calendars (Outlook) handling correspondence and preparing letters for dispatch
• Assist with patentrelated tasks and documentation

Requirements

• Currently enrolled in or recently completed a degree in Business Administration Office Management or a related field
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Outlook Word Excel)
• A proactive and adaptable approach to problemsolving
• Attention to detail and a commitment to maintaining high standards
• Ability to work independently and as part of a team

Benefits

• Annual salary review and annual bonus
• Work anniversaries: financial compensation for years of employment and paid time off (according to the number of years of employment)
• Referral program (from 500 up to 3000 CHF)
• Pension (SWISS LIFE): Attractive pension fund package with coverage beyond the statutory requirements
• Sick day insurance: up to 730 days of salary coverage in the event of sickness
• Vacation: 5 weeks vacation 2 compensation days
• Parenthood: 16 weeks maternity leave 3 weeks paternity leave flexible return policy
• Wedding day: 2 days off for your own wedding or 1 day off for a relatives wedding
• Flexible working hours
• Openness for parttime hours (50100% working time)
• Home office
• Openness for unpaid leave
• Further education: Optoacademy
• Ski day Bike2Work Friday beer Optorocket Float to work
• Great place to work activities (coffee/tea for free various activities during the year)
• Sports activities: Optogym
• Birthday vouchers employee discounts
• Flu vaccine

If you are enthusiastic about office management and eager to gain valuable experience in a growing company we would love to hear from you! Please submit your resume now.

Please note that we DO NOT engage with personal agencies for this position.