ADMINISTRATIVE ASSISTANTS NOC 13110 Jobs In-Demand

• Answer and direct phone calls
  
• Handling office tasks such as filing generating reports and presentations setting up for meetings and reordering supplies
  
• Provides administrative support to ensure efficient operation of office
  
• Organize and schedule appointments
  
• Providing realtime scheduling support by booking appointments and preventing conflicts
  
• Answers phone calls schedules meetings and supports visitors
  
• Plan meetings and take detailed minutes
  
• Making travel arrangements such as booking flights cars and making hotel and restaurant reservations
  
• Carries out administrative duties such as filing typing copying binding scanning etc
  
• Write and distribute email correspondence memos letters faxes and forms
  
• Screening phone calls and routing callers to the appropriate party
  
• Assist in the preparation of regularly scheduled reports
  
• Develop and maintain a filing system
  
• Using computers to generate reports transcribe minutes from meetings create presentations and conduct research
  
• Supports team by performing tasks related to organization and strong communication
  
• Update and maintain office policies and procedures
  
• Maintain polite and professional communication via phone email and mail
  
• Maintains supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies
  
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  

Requirements

• Proven experience as an Administrative Assistant Virtual Assistant or Office Admin Assistant
  
• Associate s Degree in a related field
  
• 3 years of administrative assistant experience
  
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
  
• Multilingual may be preferred or required
  
• Excellent time management skills and the ability to prioritize work
  
• Desire to be proactive and create a positive experience for others
  
• Strong organizational skills with the ability to multitask
  
• Working knowledge of office equipment like printers and fax machines
  

Benefits

Facebook LinkedIn Instagram