Executive Assistant
Posted on :
23-07-2024
Employer Active
1 Vacancy
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Job Description
- Manages and organizes Officers / manager agenda to support his/her organization.
- Prepares requested presentation and documents for officer / manager meetings.
- Plans, organizes officer / manager meetings (inside and outside Jordan) and takes minutes when requested. Follows up the related action plan implementation with concern parties and feedback the officer / manager.
- Prepares and coordinates experts visits inside and outside Jordan to facilitate their missions and support them in achieving their tasks.
- Checks, through coordination with budget controller and purchase department, accuracy of PR before presenting documents to officers for signature.
- Ensures the smooth circulation of the information through the sector to ensure awareness of the employees about business activities of the sector and collects feedback when needed.
- Follows up and solves VIP customers / employees complains through coordination with concern parties and gives feedback.
- As a contact point of the sector / department, analyzes, manages, filters and organizes the information flows (mail, phone calls, emails…) to preserve officers / managers time and orients it to the concern parties.
- Acts, during officer / manager absence, by directing the flows of work to the right channels to save officers time and to ensure smooth continuity of the sector/department activities.
- Collects information within the sector through informal discussion with employees to feedback officer / manager about major and relevant issues.
- When required, ensures smooth arrival and integration of the new recruits of the sector / department to facilitate their work and to increase their loyalty to Orange.
- Ensures that all the equipment’s needed for officers/managers daily work are available and are running well.
Employment Type
Full-time
Department / Functional Area
Key Skills
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