Purchasing Coordinator

Job Summary and Purpose The Purchasing coordinator position is under the general supervision of Purchasing Officer, and guidance of the Senior Purchasing Officer. Responsible for efficient coordination and performance of procurement functions for a diverse rangge of materials and services for the company. To ensure all functions and situations are handled prudently, efficiently and in a professional manner to ensure that the quality, quantity and timely delivery of materials and services are in the best intrest to the company; according to applicable corporate and state laws and regulations following the department's procedures and policies. Accountabilities Key Accountabilities: 1. Preparation, presentation, update and maintenance of all required purchasing progress reports, material status and delivery expediting reports associated with purchasing. 2. Close monitoring of the inventory levels of the materials maintained under Material Requirements Planning (MRP) with immediate actions towards deliveries for efficient stock replemenishment as per operations demands. 3. Follow-up on orders to ensure that the required materials are shipped and delivered on the date promised by the supplier. 4. Ensure full assistance to the senior purchasing officer in arrangments, reporting, coordination for tendering and awarding contracts, call off agreements, outline agreement generation for all repetitive and periodical purchases as per the policies of the section/ department. 5. Performance of all purchases ensuring full conformance with established P&SC P&Ps. 6. Maintenance of contractors and vendors data with manpower and equipment records. 7. Maintenance of technical document package such as Technical datasheets, drawings, Material Safety Data Sheet (MSDS), catalogues, Chain of Custody (COC), Matieral Traceability (MTC), etc.) against each material purchases. 8. Conduct value and ageing analysis of the purchased products to improve efficiency. 9. Effective coordination with the vendors, end users, and the logistics staff to ensure on-time deliveries of the material and services. 10. Coordination with the shortlisted bidder to ensure completion of all administrative processes and submission of all contract documents. 11. Coordination with the Vendors Master data maintenance team for the registration and maintenance of vendors records. 12. Seek opportunities for consolidation and assisting in setting bulk ordering schedules by establishing and managing supply agreements which are directed towards reduction of overall acquisition and inventory cost. 13. Collaborate with the joint venture companies of NAKlLAT for joint utilization of supply agreements. 14. Maintain accurate and appropriate documental records as per the P&P to ensure that the procurement process and the contractual agreements are precisely documented for accountability and audit trail purposes. 15. Provide assistance in managing the administrative process from preparation of Limted Tender Comittee (LTC) documents till the award of the contract.