LATAM Executive Assistant

Job Responsibilities:

• Calendar Management: Coordinate and manage schedules ensuring all internal and external meetings are arranged efficiently.
• Internal Communication Support: Facilitate internal communications ensuring all necessary conversations take place with or without the involvement of key executives.
• Meeting Participation: Attend meetings take detailed notes and assist clients in digesting and acting upon the information discussed.
• Email Management: Monitor and manage emails ensuring important messages are not missed and the client has time to address them.
• Synthesis and Documentation: Assist in synthesizing information from donors and align it with the technology roadmap. Keep the internal wiki updated.
• Technology Advisory Board Liaison: Develop strategies for the client to effectively interact with the technology advisory board.
• Project Management: Coordinate project tasks and make sure all necessary parties are aligned and informed.
• Software Utilization: Use various software tools including Confluence Asana and Meta Base for data visualization and project tracking.
• Provide highlevel administrative support to LATAM executives.
• Manage executives' calendars including scheduling meetings appointments and travel arrangements.
• Prepare correspondence reports and presentations for executives.
• Coordinate and facilitate communication between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as assigned.

Essential Qualifications:

• 35 years proven experience as an executive assistant or similar role supporting highlevel management.
• Proficient in Wiki (internal documentation) Confluence VPN Asana (project management) and Meta Base (data visualization) preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in English and Spanish.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to multitask prioritize tasks and work efficiently under pressure.
• Experience working in a healthcare or nonprofit organization.
• Knowledge of health equity issues and social determinants of health.