Office Administrator

EBC thinks outside the box and deploys all its knowhow to carry out major infrastructure projects: bridges roads highways tunnels marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in largescale projects such as the SamuelDeChamplain Bridge the R seau Express M tropolitain (REM) and the Site C hydroelectric power station located near Fort StJohn in British Columbia.

Under the project manager s supervision the Office Administrator ensures the good functioning of the administrative services of the site.

Responsibilities

Providing general administrative support to the construction site team including filing data entry and document management;

ensure compliance in the preparation and processing of weekly payroll;

update employee records hiring and termination compiling hours;

Receive visitors and correspondence at the site office directing them appropriately;

Fulfill requests related to site office management and administrative tasks;

Coordinate and book the necessary arrangements for travel of project staff if necessary;

pickup fuel management assignments of workers

provide support to the superintendent and the project manager when there are problems with payroll transportation union etc.;

develop tools and processes to ensure the good functioning of the administrative services of the site;

maintain an organized and efficient filing system of site office expenditure;

receiving and delivering mail sending faxes and stocking office supplies;

maintain supplies of stationery and equipment

Minutetaking as required by the Project Manager

Requirements

Conditions Requirements

35 years experience in a site clerk position;

hold a professional or technical diploma in administration or accounting (asset);

having a thorough knowledge of the preparation of construction payroll (essential);

Excellent command of Microsoft Office Suite and Outlook applications;

Knowledge of the construction industry;

Skills and attitudes required

being organized and have good speed for execution;

good resistance to stress and ability to meet tight deadlines;

strong skills in human resource management and problem solving.

Strong organizational skills with the ability to multitask;

Enjoys working in a team;

Excellent communication skills;

Interpersonal skills tact and diplomacy;

Responsible and honest;

Acts with discretion and able to maintain and manage confidential information;

Thoroughness and rigor;

Benefits

Advantages/ Conditions offered by EBC

a competitive salary;

4weeks vacation per year;

a comprehensive group insurance program accessible upon hiring (health & dental component paid by the employer);

a group RRSP program with an employer contribution to a DPSP;

an employee assistance program;

an active social club;

a friendly and stimulating work environment;

largescale projects;

company recognized as one of the 2019 Best Managed Companies in Canada .