Administration Assistant

Our client seeks someone to work on accounting and administration tasks with training to be provided. This means initially an office presence will be required and then the role will be hybrid home and office.

This role is not 100% remote only your presence at the office for meetings and other work is required at times.

Role Description

• Support the Operations Director on a daily or weekly basis with tasks and assisitance related to the engineers and other staff or project management.
  
• Work on project files keep an eye on and ensure PO s / supplier invoices to be signed off and entered into Sage and other work are kept uptodate
  
• Act as the lead person and point of contact for purchase orders nonproject work and other activities such as marketing spend for collateral.
  
• Assist sales and marketing with invoicing quotes and requests for finance or operations support.
  
• Maintain a database of contracts supplier agreements and some SLA folder management.
  
• Own the Operations team travel and car requirements ensure timely completion of expenses (feel free to chase and advise the Operations Director of any support needs to ensure they are completed).
  
• Undertake various tasks or duties around the office from the ordering of office supplies to ensuring incoming mail/deliveries are dealt with correctly ( some items may need shipping to another site).
  

The desired person will be able to:

• Work independently and in a team
  
• Have sufficient confidence to take ownership of problems seek solutions and propose ideas or a new way of working to improve work or decision flows.
  
• Learn and be willing to take on board new concepts and use of technology apps or other software.
  
• Laugh and understand that humour has value. This is a new role it will evolve and that the daily workflow will vary.
  
• Write speak and listen to colleagues and clients in English and be accurate and detail orientated in their work.
  
• Enjoy speaking to others over the telephone in a professional way making arrangements chasing up information for projects from colleagues or suppliers and more.
  

We are seeking the right person for this role not a person who has x or y qualification likewise we are also open to discuss home/work life balance if hybrid at home working does not work for you and you need your own office space.

The advertised role is 100% however an option exists for it to be 80% with regular stated hours during the week.

Important to note:

The client company is seeking to employ someone local and able to commute to the office in Milton Keynes. IT IS NOT A FULLY REMOTE JOB.

No visa or employment sponsorship is offered or supported with this role you must have the right to live and work in the UK already.