Executive Assistant
Posted on :
08-07-2024
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Job Description
LOOKING FOR FILIPINOS WHO ARE PHILIPPINESBASED CANDIDATES
Position: Executive Assistant
Working hours: Monday to Friday 8:00 AM to 4:30 PM EST
Salary range: $900 to $1500
Overview:
NSCA Technologies & TraCal Lab is actively seeking an executive assistant to help support our President and growing team. NSCA Technologies is our test and measurement equipment sales and rental business. TraCal Lab is our test and measurement equipment calibration lab in Gaithersburg MD and 30 minutes from Washington D.C. We serve critically important customers including NASA the Department of Defense Lockheed Martin Boeing Raytheon WMATA (D.C. metro) and hundreds of others. We have one of the most expansive scopes of accreditation in the region which enables us to serve diverse equipment and customers. This position is ideal for a detailoriented individual who enjoys a highpaced environment and is seeking growth in their career.
Values:
There are five critical values we look for in our team members:
Position: Executive Assistant
Working hours: Monday to Friday 8:00 AM to 4:30 PM EST
Salary range: $900 to $1500
Overview:
NSCA Technologies & TraCal Lab is actively seeking an executive assistant to help support our President and growing team. NSCA Technologies is our test and measurement equipment sales and rental business. TraCal Lab is our test and measurement equipment calibration lab in Gaithersburg MD and 30 minutes from Washington D.C. We serve critically important customers including NASA the Department of Defense Lockheed Martin Boeing Raytheon WMATA (D.C. metro) and hundreds of others. We have one of the most expansive scopes of accreditation in the region which enables us to serve diverse equipment and customers. This position is ideal for a detailoriented individual who enjoys a highpaced environment and is seeking growth in their career.
Values:
There are five critical values we look for in our team members:
- Humility
- Team Player
- Adaptable
- Integrity
- Growth Mindset
Key Duties and Responsibilities
- Prepare quotes for customers (Daily 23 hours but will vary)
- Assist with CRM Management (Daily 12 hours)
- Create deal cards
- Add/update contacts
- Move tickets to the appropriate stage in funnel
- Prepare Invoices and Purchase Orders for equipment sales and rentals on Quickbooks (as needed)
- Update A/R log daily (1015 minutes)
- Add customer invoice number invoice date and amount.
- Update invoice as paid
- Match transaction in Quickbooks
- Manage collections (Tuesday / Thursday 46 hours per week)
- Maintain A/R aging report and review with President weekly.
- Assist with Marketing efforts
- Assist with blog articles
- Draft posts for LinkedIn announcements.
- Assist with marketing research efforts as needed.
- Assist with data management (as needed)
- Help organize and add data in sharepoint
- Administrative Assistance
- Send outlook calendar invites and Zoom/Teams invites as needed.
- Assist with filling out administrative paperwork/forms as needed.
- Assist with booking reservations travel ordering gifts as needed.
Other expectations:
- Working hours – 8am – 430pm EST Monday – Friday.
- Communication: Be available on Slack email or by phone during working hours (Whatsapp works as well). Be available on Zoom and Teams.
We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Employment Type
Full Time
Key Skills
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