Executive Assistant to the CFO

Support Treasury function by ensuring the company funding memo documentation process is compliant with all internal protocol

Maintain all cash wire payment and funding logs in Microsoft Excel (daily as cash activity occurs)

Confirm 100% of all new wire instructions are validated by verbal phone confirmation with appropriate vendors

After investment funding get confirmation from joint venture partners from third parties and fund their capital call obligations

Assist the head of tax compliance with all tax payments and filings throughout the year.

Ensure tax remains coordinated with the Treasury to make all quarterly tax payments

Process and mail all tax returns that require physical mail with appropriate certified return receipts for all companyrelated vehicles

Manage all document support for proof of mailings

Save down bank statements monthly as part of books and records support

Track receipt of periodic financial statement reporting for all JVlevel entities

Calendar management arrange meetings calls and video conferencing with platforms such as Zoom and Microsoft Teams

Coordinate travel requirements by company policies

Prepare expense reports (Concur) for team members (primarily CFO)

Coordination of office events such as office lunch meetings and outings as needed

Work with third parties and JV venture partners to obtain supporting documentation

Assist in special projects

Qualifications

5 years of applicable executive administrative support experience working in financial services preferably with exposure to Treasury Tax or Finance functions.

Exceptionally wellorganized selfstarter with timemanagement skills and the ability to manage multiple priorities and work effectively under pressure

Focused on the implementation and maintenance of defined process flows for the execution of critical tasks

Proficient in Microsoft Office particularly Word Excel and PowerPoint to collate manage process and present data and information

Administration Jobs,Calendar Planning,Expense Management,Mailing List Management,Support Management