IT Contract Administrator

Responsibilities:

• Knowledge of principles practices processes and laws related to general liability in the State of MN; federal state and local laws and regulations pertaining competitive procurement practices.
• Requires skill and persuasion in dealing with others both inside and outside of the department.
• Interactions with others generally require influencing instructing and negotiating with individuals to gain their understanding cooperation and action.
• Relevant government purchasing and contracting certifications such as an UPPCC Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) or a NIGPCPP are a plus.

Contract Management:

1. Drafting and Reviewing Contracts:

• Prepare review and negotiate contract terms and conditions to ensure compliance with company policies and legal requirements.
• Collaborate with legal counsel to address complex legal issues within contracts.

2. Contract Execution:

• Facilitate the signing and execution of contracts ensuring all necessary approvals are obtained.
• Maintain records of executed contracts and ensure proper storage and retrieval.

3. Monitoring and Compliance:

• Monitor contract performance to ensure compliance with terms and conditions.
• Track key contract milestones deliverables and renewal dates.
• Address and resolve any compliance issues or disputes that arise during the contract term.

4. Vendor Management:

• Establish and maintain relationships with vendors acting as the primary point of contact for contractrelated matters.
• Conduct vendor evaluations and performance reviews to ensure quality and adherence to contract terms.

Financial Management:

5. Budget and Cost Control:

• Monitor contract budgets and expenditures ensuring costs are within approved limits.
• Identify opportunities for cost savings and negotiate favorable terms to benefit the organization.

6. Invoicing and Payments:

• Review and process vendor invoices for accuracy and compliance with contract terms.
• Ensure timely payments and resolve any billing discrepancies.

Risk Management:

7. Risk Assessment:

• Identify potential risks associated with contracts and develop strategies to mitigate them.
• Ensure that all contracts have appropriate risk management clauses and insurance requirements.

8. Compliance and Audits:

• Ensure all contracts comply with relevant laws regulations and company policies.
• Prepare for and participate in internal and external audits related to contract management.

9. Documentation and Record Keeping:

• Maintain comprehensive and organized records of all contracts amendments and related documentation.
• Ensure proper documentation of all contract changes and communications.