Executive Assistant

We are looking for an Executive Assistant based in Barcelona to perform a variety of administrative tasks and business support of the company s Senior Executives.

Executive Assistant s responsibilities include managing calendars organize and structure internal and client meetings draft and proofread communication making travel arrangements and preparing expense reports. To be successful in this role you should be wellorganized have great time management skills be proactive and be able to act without guidance.

Responsibilities:

• Act as the point of contact among executives employees clients and other external partners
  
• Manage information flow in a timely and accurate manner
  
• Manage executives calendars and set up meetings
  
• Make travel and accommodation arrangements
  
• Rack daily expenses and prepare weekly monthly or quarterly reports
  
• Format information for internal and external communication memos emails presentations reports
  
• Take minutes during meetings
  
• Screen and direct phone calls and distribute correspondence
  

Requirements

• Work experience as an Executive Assistant Personal Assistant or similar role
  
• Excellent MS Office knowledge
  
• Experienced with travel booking systems
  
• Familiarity with office gadgets and applications (e.g. ecalendars and copy machines)
  

• Experienced with business Social Media (manage social accounts of 2x executives e.g. creating business related Posts on LinkedIn)
  

• Outstanding organizational event and time management skills
  
• Excellent verbal and written communications skills
  
• Discretion and confidentiality
  
• High School degree
  
• Fluency in English other languages such as German would be a plus
  

Benefits

• 30 days of annual vacation Disconnecting is crucial and we value your time away from work.
  
• Private health insurance after probation period (Cigna) We got you covered.
  
• Rewards & Recognition Program Cultivating a culture true to our HERO values.
  
• Access to trainings and career development And full ownership of your own career progression.
  
• Global mobility opportunities We have offices all over the globe.
  
• Hybrid working model
  
• Employee Referral Program
  
• Regular team events and activities This is where we go from being colleagues to friends.