Company Secretary

The Company Secretary is responsible for ensuring that the company complies with financial and legal requirements as well as maintaining high standards of corporate governance. The role includes managing regulatory filings organizing board meetings and ensuring that decisions made by the board are communicated and executed effectively.

Key Responsibilities:

Corporate Governance:

• Ensure the company adheres to relevant legislation and regulations.
  
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
  
• Provide legal financial and/or strategic advice during and outside of meetings.
  

Board Support:

• Organize and prepare agendas and papers for board meetings committees and annual general meetings (AGMs).
  
• Take minutes draft resolutions and lodge required forms and annual returns with the relevant authorities.
  
• Advise the board on its roles and responsibilities and ensure board policies and procedures are followed.
  

Compliance:

• Ensure the company complies with its statutory obligations under any relevant laws and regulations.
  
• Manage regulatory filings such as annual reports and ensure timely submission.
  
• Maintain statutory books including registers of members directors and secretaries.
  

Record Keeping:

• Ensure the safe custody and proper use of the company seal.
  
• Maintain the company s registered office and ensure its address is recorded correctly.
  
• Manage correspondence collate information write reports and ensure decisions made are communicated to the relevant company stakeholders.
  

Liaison:

• Act as a point of contact and build good relationships with shareholders.
  
• Communicate with external stakeholders such as auditors regulators and advisers.
  
• Liaise with external regulators and advisers such as lawyers and auditors.
  

Risk Management:

• Oversee policies making sure they are kept up to date and referred to the appropriate committee for approval.
  
• Monitor compliance with these policies and ensure company procedures comply with relevant legislation and regulation.
  

Financial Duties:

• Assist with the preparation of the company s annual report and accounts.
  
• Oversee the administration of employee share plans.
  
  

Requirements

Qualifications:

• Qualified Company Secretary with 1 to 3 years of experience.
  
• Freshers can also apply

Skills and Competencies:

• Indepth knowledge of corporate governance and company law.
  
• Excellent communication and interpersonal skills.
  
• Strong organizational skills and attention to detail.
  
• Ability to work under pressure and meet tight deadlines.
  
• Integrity and discretion when handling confidential information.