Administrative Assistant II

100% Onsite
Job Title: Admin Assistant

Note to suppliers: There will be 1 submission per supplier. Please present your top candidate with a snapshot of the candidate to include any information that is important to the Department when reviewing the candidate is recommended to sell the candidate and give the Department/HM all of the necessary information to make an informed decision and so they can quickly review the candidate and move them forward if everything aligns. Some important things to take into consideration when formatting the snapshot might include but are not limited to:

Location of Candidate
If the position is 100% onsite confirming the candidate understands this and is ok with this
Highlighting the skillset and how it aligns with the requirements of the role and why the candidate would be fit for the role.
Availability if an offer is made (if working 2week notice) etc
If the candidate has worked for USC previously.
Any RTO the candidate might need (vacation)

Please ensure candidates being submitted represent the true status of the candidate. If the last job indicates Present currently working please provide additional information as to why the candidate is seeking other opportunities when the assignment or other employment ends etc and how soon the candidate can start

Purchase Order Information CAMPUS ONLY (We will need the PO before the candidate can start on assignment)
Has the PO already been approved Pending
If so what is the PO number (Lawson or eMarket): PO
Is your PO grant or gift funded No

Assignment Information
Department/Business Unit: USC Gould School of Law Student Affairs and Academic Services
USC Address where the work is being performed 699 Exposition Boulevard Los Angeles CA
Fieldglass Job Posting #: USCAJP
Will this position be virtual/remote onsite hybrid Fully OnSite
Job Title: Administrative Assistant
Number of needs: 1
Pay Rate: XX25.00/hour
MarkUp: 31.5%
Bill rate: 32.88
Target start date: Fall 2024 (tentative August 5 2024)
Duration of Assignment: 6 months
Work hours: 8:30 am5:00 pm with 1 hour lunch / 37.5 hours a week
**This is a shared temp between Student Affairs and Academic Services Office which is emphasized in the updated schedule and at the same location (suites are next to each other)
Academic Services: Mondays Wednesday halfday
Student Affairs: Wednesday halfday Fridays
Department: Student Affairs and Academic Services Office
Manager Name/Timecard Approver: Nickey Woods *************
Dress code: Business Casual
Parking: Self Paid
**Daily parking rate is XX20/day

Founded in 1896 the Gould School of Law has a distinguished past built on the principles of equity and excellence and the courage to break new ground. USC first introduced legal education in Southern California. Today the Law School continues to make history through its philosophy of innovation and through its people. USC Gould cultivates analytical ability ethical values and a spirit of collegiality that prepares students for meaningful careers benefiting society. It was one of the first law schools to engage students in clinical programs and remains a leader in experiential education.

The Gould School of Law is seeking to hire an Administrative Assistant to support the Student Affairs and Academic Services Teams.

Preferred Qualifications:
Bachelors degree preferred; relevant experience may substitute for education.
Strong organizational and time management skills with an ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite and experience with database management.
Demonstrated ability to work collaboratively in a dynamic team environment.
Experience in an educational setting is a plus.

Job Accountabilities:
Provide administrative support to the Student Affairs Office including document preparation data entry and managing correspondence.
Performs administrative duties associated with scheduling and coordinating meetings and planning events for the Student Affairs Office. Arranges with vendors for services prepares agendas gathers and organizes supporting information and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records meeting minutes and summarizes for typing and distribution.
Support the execution and management of various projects within Student Affairs including new student orientation final exams student wellness programming academic services and diversity equity inclusion and belonging projects.
Serve as front desk ambassador greet guests and provide information to students.
Maintain confidential student records and assist with the reporting requirements for various Student Affairs reporting obligations.
Support budget tracking and expense processing for office initiatives and events.
Assists in maintaining office equipment and purchases.
Research information as requested and relay official interpretations. Maintains currency on revisions to department school and/or university policies and procedures.
Supervises student workers as assigned. Schedules assigns and prioritizes workloads. Sets appropriate deadlines. Ensures timely completion of units work.
Other duties as assigned.

The ideal candidate will:
Be a proactive detailoriented individual who thrives in a dynamic collaborative environment.
Demonstrate sound judgment and attention to detail and grammar inaccuracies.
Exhibit exceptional organizational and time management skills; be capable of effectively prioritizing and executing tasks to support the operations of the office.
Possess excellent verbal and written communication skills essential for managing correspondence and interacting with a diverse community of students faculty staff and visitors.
Be comfortable serving as the first point of contact at the front desk demonstrating warmth professionalism and a helpful attitude.
Have prior experience in a Student Affairs office (preferred but not mandatory)

Campus NonClinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)

CORE
Background
Social Security Trace
7 year worked and lived found by SSN
County Criminal F&M 7 year
Federal Criminal 7 year
Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment & Discrimination Pamphlet
ON CAMPUS
COVID VACCINATION REQUIREMENTS: Not required however strongly recommended. Masks Optional.