Accounts Finance

Job Title: Accounts Executive

Reporting To: DFM

Accounting and Financial Management:

• Perform daily accounting tasks including journal entries ledger postings and reconciliation using Tally Prime.
  
• Maintain and update financial records ensuring accuracy and compliance with accounting standards.
  

Student Concession Management:

• Process and verify applications for student concessions.
  
• Ensure all concessions are accurately recorded and reflected in the financial system.
  
• Communicate with unit staff for any queries
  

AfterSchool Activities and Extra/Cocurricular Collections:

• Manage and track payments for afterschool activities and ensure all collections are properly recorded.
  
• Coordinate with activity coordinators to maintain uptodate records of student participation and payments.
  
• Prepare and issue receipts for collections and handle any related financial inquiries.
  

Attendance Register Ratification:

• Verify and ratify attendance registers to ensure accuracy and compliance.
  
• Coordinate with teachers and administrative staff to resolve any discrepancies.
  
• Maintain updated attendance records in the financial system as required.
  

Coordination and Support:

• Collaborate with various departments/units to ensure smooth financial operations.
  
• Address and resolve any financial discrepancies or issues promptly.
  

Secondary Support for Purchase Function:

• Provide secondary support to the purchase team
  
• Assist in the procurement of goods and services ensuring timely and costeffective purchasing.
  
• Help evaluate and select suppliers based on quality price and service.
  
• Prepare and process purchase orders track deliveries and manage vendor relationships.
  
• Ensure proper documentation and recordkeeping for all purchasing activities.
  
• Coordinate with various departments to gather purchase requirements and ensure timely fulfillment.
  

Qualifications:

o Bachelors degree in Accounting Finance Business Administration or a related field.

o 12yrs experience in accounting and purchasing preferably in an academic setting.

o Proficiency in Tally Prime and Microsoft Excel.

o Strong organizational and time management skills.

o Excellent attention to detail and accuracy.

o Effective communication and interpersonal skills.

Sr. Accounts Executive (Payables)

Reporting To: DFM

Reportees: Jr Accounts Executive (2)

Accounts Payable Management:

• Oversee and manage the accounts payable function ensuring timely and accurate processing of invoices and payments.
  
• Verify and reconcile vendor statements and resolve any discrepancies.
  
• Ensure all payment transactions are recorded accurately in Tally Prime.
  

Statutory Compliance:

• Ensure timely and accurate filing of statutory returns such as PF ESI TDS GST and PT.
  
• Stay updated with the latest changes in statutory regulations and ensure compliance.
  
• Coordinate with statutory auditors and provide necessary information for audits.
  

Bank Reconciliation and Payments:

• Prepare and review bank reconciliation statements (BRS) on a regular basis.
  
• Manage and process payments ensuring all payments are made in a timely manner.
  
• Oversee petty cash management and ensure proper documentation.
  

Coordination and Support:

o Collaborate with various departments/units to ensure smooth financial operations.

o Address and resolve any financial discrepancies or issues promptly.

Bank Related Coordination:

o Liaise with banks for various transactions and resolve any banking issues.

o Manage bank accounts and ensure proper documentation for all banking activities.

o Monitor and manage company cash flows.

Team Handling:

• Lead and manage a team of junior accountants providing guidance and support.
  
• Delegate tasks effectively and ensure team members meet their targets.
  
• Conduct performance evaluations and identify training needs
  

Qualifications/Skills:

• Bachelors degree in Accounting Finance Business Administration or a related field.
  
• Minimum of 35 years of experience in accounts payable statutory compliance and team handling.
  
• Proficiency in Tally Prime and Microsoft Excel.
  
• Strong understanding of statutory compliances including PF ESI TDS GST and PT.
  
• Excellent organizational and time management skills.
  
• Strong analytical and problemsolving abilities.
  
• Effective communication and interpersonal skills.
  
• Certification in Tally Prime and advanced Excel skills.
  
• Prior experience in a senior accounting role.
  
• Familiarity with other accounting software and tools.
  
• Ability to work independently and manage a team.