Mailroom Associate

Operation of high level mail equipment: mail inserters sorters and finishing equipment in an automated highspeed/highvolume environment including packaging/posting perform chargeback reporting for postage air express local delivery and faxes

Perform production mail labeling/mail merge

Provide mailing address cleanup services (may include use of mail cleansing software)

Coordinate automated and manual processes for finishing and mailing client materials

Implement and maintain distribution and tracking systems

Use of customized software to update/maintain mailing addresses

Bar code address quality review

Manage electronic input packaging activities and posting fulfillment in highspeed/highvolume operations

Recommend improvements to achieve cost savings and optimize work flow

Focal contact for special/unique mailings and shipments

Use of specialized equipment for material handling if required

Receive sort and process mail documents packages and supplies.

Notify recipients Deliver and pickup mail on scheduled runs

Record & process accountable mail information maintain logs

Track trace and resolve mail problems with USPS express and local delivery services

Prepare mail and packages for external shipment and coordinate deliveries and pickups (may include USPS pickup/delivery)

Perform quality checks on outbound mail Validate internal mail addresses

Bar code address lookup

Use common mail services including fax air express postal services

Fill out shipping forms and/or enter them electronically in shipping terminal per the job ticket Perform finishing work on documents to be mailed such as folding and insertion

Perform electronic mail distribution (open mail prep scan and distribute)

Perform fulfillment functions such as assembly packaging shipping and tracking of kitted materials

Follow mailroom security procedures Barcode tracking or face scanning incoming mail and packages

Perform logging transmission receipt and timely distribution of faxes

Shipping and receiving using an automated system to track and manage activity

Monitor/order/replenish supplies inventory mail and distribution activities

Send and receive email messages Arrange alternative courier or shipping services to meet customer requirements

Fully operate clean and maintain all shipping and mail equipment

Contact service on mail and shipping equipment if need occurs

SKILLS:

Able to lift and move up to 50 pounds

Able to demonstrate the ability to read write and follow English instructions

Able to demonstrate PC / Internet Skills Intermediate Download and install files (fonts drivers etc.) from internet sites; open complete and save/print internet forms Perform mail merges Intermediate knowledge of MS Word or equivalent (insert images; create and manage tables and columns; edit headers/footers; create forms; create and manage multiple sections Intermediate knowledge of MS Excel or equivalent (navigate multiple worksheets within a workbook; create charts/graphs; use basic math functions; create basic formulae) Working knowledge of MS PowerPoint or equivalent (open and create basic presentations open saved print using different options) Working knowledge of accountrelevant applications (e.g. Adobe Acrobat file conversion or graphic arts applications ) Basic knowledge of network (e.g. how to add or delete a network printer) Basic knowledge of Digital Front Ends Functional knowledge of MAC when required by client.

Determine output packaging per packaging standards (e.g. process for books tabs etc.) Driving (if required) Ability to demonstrate use of mail equipment per training for example : Finishing equipment Inserters Postage meters Envelope printers Scales Pitney Bowes Mail Management systems FedEx shipping systems

Able to demonstrate Customer service and communication skills

Able to demonstrate the ability to manage multiple tasks

Able to demonstrate ability to perform duties with minimal supervision

Able to demonstrate the ability to perform data entry

Able to demonstrate use of Production Mail Software

Able to demonstrate the ability to estimate and schedule mailing jobs including operators job path and time requirements

Able to demonstrate the ability to train and mentor other Mail client associates

EXPERIENCE:

12 years knowledge and experience with mail procedures and operating mail equipment

EDUCATION: Minimum:

High School diploma or equivalency

Yes

Describe the physical requirements (i.e. lifting walking between 5 buildings moving equipment) :

Candidate should be able to lift 25 lbs. for more have a valid driver license and able to walk between building.