Office Coordinator

Job Title: Office Coordinator
Duration: 612 months
Location: Onsite Hudson Yards NY
Work Type:
Rate: Pay range offered to a successful candidate will be based on several factors including the candidates education work experience work location specific job duties certifications etc.

Job Summary:
1. Multitasking and timemanagement skills with the ability to prioritize tasks

2. Customer service attitude

3. Solid written and verbal communication skills

JD:

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer screen and forward incoming phone calls
Ensure reception area office and conference rooms are tidy and presentable with all necessary stationery and material
Provide basic and accurate information inperson and via phone/email
Receive sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
Order front office supplies and keep inventory of stock
Managing meeting room availability
Schedule and update office events and meetings
Assist with meetings and events setup and provide support on the day of
Managing meeting room availability.

1.Job title : CORPORATE ADMIN ROLE 2.Job summary : We are seeking a dedicated Associate Admin with 24 years of experience to join our Corporate team. The ideal candidate will be instrumental in providing administrative support ensuring efficient operations that align with our companys objectives. This role demands a high level of hospitality proficiency in MS Office and exceptional communication skills to facilitate smooth internal and external interactions. 3.Experience : 2to4Yrs 4.Required Skills : MS ExcelMS Office 5.Nice to have skills : 6.Technology : Not Applicable 7.Shift : Day 8.Roles & Responsibilities : Provide comprehensive administrative support to the team ensuring all tasks are completed efficiently and on time. Manage scheduling including meetings appointments and travel arrangements to optimize time management. Utilize MS Office tools to create manage and present documents reports and presentations ensuring highquality communication materials. Serve as the first point of contact for internal and external stakeholders exemplifying our commitment to hospitality and professional service. Coordinate logistics for corporate events and meetings demonstrating meticulous attention to detail and organizational skills. Maintain and update records and databases with personnel financial and other data ensuring accuracy and confidentiality. Assist in the preparation of regularly scheduled reports contributing to the teams ability to make informed decisions. Handle sensitive information with discretion upholding our companys standards for confidentiality and integrity. Support the implementation of new administrative systems and processes to improve efficiency. Contribute to team effort by accomplishing related results as needed demonstrating flexibility and a collaborative spirit. Qualifications Proven experience in an administrative role within a corporate setting ideally with 24 years of experience. Strong proficiency in MS Office with the ability to produce wellorganized documents and presentations. Excellent communication skills both written and verbal with the ability to interact effectively at all levels of the organization. A hospitality mindset with a focus on providing exceptional service to both team members and external partners. Demonstrated ability to manage time effectively prioritize tasks and meet deadlines in a fastpaced environment. A proactive approach to problemsolving with strong decisionmaking skills

ABOUT Ztek:
Website:
Ztek Consulting Inc is a minority and womanowned business enterprise that leverages a unique blend of human talent machine learning algorithms and artificial intelligence to provide customized talent management solutions for clients. Zteks diversityfocused hiring models have proven successful particularly in hiring veterans. The companys veteranfocused hiring and deployment program ZV.E.T matches skilled veterans with clients needs in various areas.

Disclaimer:
Ztek is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Ztek is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race color religion or belief national origin citizenship social or ethnic origin sex age physical or mental disability veteran status marital status domestic partner status sexual orientation or any other status protected by the statutes rules and regulations in the locations where it operates.If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment please contact us at Please indicate the specifics of the assistance needed. Ztek encourages all interested and qualified candidates to apply for employment opportunities. Ztek does not discriminate against applicants based on citizenship status immigration status or national origin in accordance with 8 U.S.C. 1324b.