As an Administrative Assistant at Talent Source you will provide vital support to the administrative functions within the shipyard environment. Below are the key responsibilities and requirements for this position:
Responsibilities:
- Provide administrative support to shipyard managers supervisors and team members including scheduling appointments managing calendars and coordinating meetings and conferences.
- Prepare and distribute correspondence reports memos and other documents ensuring accuracy and adherence to company standards and formatting guidelines.
- Maintain and update electronic and paper filing systems including organizing and archiving documents records and data for easy retrieval and reference.
- Answer and screen phone calls greet visitors and respond to inquiries in a professional and courteous manner redirecting as appropriate to ensure timely resolution.
- Assist with procurement activities such as ordering office supplies equipment and materials and tracking inventory levels to ensure availability and replenishment as needed.
- Coordinate travel arrangements and accommodations for shipyard personnel including booking flights hotels and transportation and preparing travel itineraries and expense reports.
- Assist with employee onboarding and orientation activities including preparing new hire paperwork setting up workstations and facilitating training sessions.
- Assist with payroll processing timekeeping and attendance tracking ensuring accuracy and compliance with company policies and regulations.
- Assist with special projects and events such as company meetings training sessions and employee appreciation activities by providing logistical support and coordination as needed.
- Maintain confidentiality of sensitive information and documents such as personnel records financial data and proprietary information in accordance with company policies and regulations.
Requirements:
- Previous experience as an administrative assistant or office clerk preferably in a shipyard or maritime environment.
- Proficiency in Microsoft Office applications including Word Excel PowerPoint and Outlook and ability to learn and adapt to new software systems and tools.
- Strong organizational and time management skills with the ability to prioritize tasks manage multiple projects concurrently and meet deadlines in a fastpaced environment.
- Excellent communication and interpersonal skills with the ability to interact professionally and effectively with colleagues clients and vendors.
- Detailoriented and reliable with a high degree of accuracy in data entry document preparation and recordkeeping tasks.
- Ability to work independently with minimal supervision and as part of a team demonstrating initiative flexibility and a positive attitude.
- Associate degree or certificate in business administration office management or a related field preferred but not required.
- Bilingual proficiency in English and Spanish is a plus.
If you are a motivated and detailoriented individual with strong administrative skills we encourage you to apply for the Administrative Assistant position at Talent Source. Join our team and play a vital role in supporting shipyard operations through efficient and effective administrative support. Apply now and be part of our commitment to excellence in maritime operations!
Remote Work :
No