Back Office Executive

Key Responsibilities

• Data Management:
• Enter update and maintain data in various systems and databases accurately and efficiently.
• Ensure the integrity and confidentiality of data.
• Documentation:
• Prepare review and process documents and reports.
• Manage physical and digital filing systems to ensure documents are easily accessible.
• Administrative Support:
• Assist in the preparation of reports presentations and correspondence.
• Handle routine administrative tasks such as photocopying scanning and mailing.
• Coordination:
• Liaise with different departments to gather information and support ongoing projects.
• Schedule and coordinate meetings appointments and travel arrangements for executives.
• Customer Support:
• Respond to customer inquiries and provide assistance as needed.
• Ensure customer requests and complaints are addressed promptly and effectively.
• Inventory Management:
• Monitor and manage office supplies and inventory.
• Place orders for supplies and ensure timely delivery.
• Compliance:
• Ensure compliance with company policies and procedures.
• Assist in audits and compliance checks as required.

Qualifications

• Education:
• High school diploma or equivalent required.
• Associate s or bachelor s degree in Business Administration Management or a related field preferred.
• Experience:
• Previous experience in an administrative or back office role.
• Experience with data entry record keeping and document management.
• Skills:
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and office management software.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Attributes:
• High level of integrity and ability to handle confidential information.
• Strong problemsolving skills and ability to prioritize tasks.
• Flexibility and adaptability to changing priorities and workloads.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to lift and carry office supplies and equipment as needed.

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