Admin Coordinator - Amgen
Posted on :
14-06-2024
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
14-06-2024
Job Description
Accountabilities to management and staff
- Provides administrative support for a department/Business Unit through the delivery of a variety of business services.
Responsibilities
- Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team:
Screens and acts on incoming phone calls and emails; provides service and handles complaints
Maintains distribution and personnel lists
Coordinates mailings and courier/deliveries
Manages department operations: filing develops databases tracks budgets ensures stationary orders etc.
Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
Manages the administrative aspects of relationships with outside vendors
Participates in department project teams
May provide training guidance and orientation to new team members
- Ensures timely coordination of department members administrative needs:
Manages calendars
Coordinates local and international meetings; arranges travel meeting arrangements visitor accommodations
Organises meeting rooms including logistics catering and equipment needs
Prepares agendas takes and completes committee meeting minutes; coordinates distribution and follows up on action items
Independently responds to routine correspondence determines best approach and presentation when preparing and formatting correspondence memoranda reports and presentations
Qualifications
The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education experience and knowledge or the equivalent.
Minimum Requirements
- High School Diploma
- Minimum 3 to 5 years related experience in administrative support role
- Experience using MS Office tools
- Fluency in local language and English
Preferred Requirements
- Experience in similar or related disciplinary and/or international environment
- Basic knowledge of the function/business area supported such as safety sales customer service etc.
- Familiarity with terminology of area supported such as Marketing Medical Clinical Research Logistics etc.
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Employment Type
Full Time
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